Recruiting Coordinator

About Viva Talent

Viva Talent connects US companies with Executive Assistants and Recruiting Coordinators, creating meaningful, career-defining opportunities for talented women in Latin America while welcoming people of all genders. We’re a globally distributed team of 200+ members across 15+ countries and 3 continents.

If you’re applying from South Africa for the Recruiting Coordinator position, please apply through this link instead:

South Africa Application Link Why this role exists

As a Viva Recruiting Coordinator, you’ll work embedded with the recruiting team of one of our US customers. Your job is to keep the pipeline moving so no candidate falls through the cracks. When a process stalls, candidates drop off, hiring targets slip, and recruiters lose time. You’re the reason that doesn’t happen. What you’ll do

Schedule interviews & prep:

quickly and accurately for hiring managers, Talent Partners, interviewers, and panels, including the coordination and logistics needed to keep interviews moving.

Keep the ATS clean:

statuses, notes, timelines, and next steps always accurate and up to date.

Own the candidate experience:

manage clear, timely, and human communication across email, LinkedIn, and job boards, including confirmations, follow-ups, and proactive updates.

Keep job posts and descriptions current:

update role information across platforms so it stays accurate and aligned with hiring team needs.

Document recruiting processes:

capture workflows, recurring issues, and process improvements that help the hiring process stay organized and efficient.

Screen candidates:

use predefined criteria to confirm baseline qualifications and flag mismatches early.

Spot where candidates are stuck:

remove the bottleneck before it costs a hire.

Research first, then recommend:

take the first pass yourself, add context, and loop in decision-makers in time.

Use AI to move faster:

keep your own judgment on every output.

What you'll own

Four numbers define this seat:

candidate response time, time between stages, time to hire, and hires against target. Who you are

You have 1+ year of experience supporting recruiting or employee processes.

You must have experience with: Scheduling interviews

for hiring managers, recruiters, or Talent Partners.

An ATS or HRIS

to manage candidate or employee records, statuses, and next steps.

Managing candidate or employee communication

by email, LinkedIn, or job boards (like status updates, follow-up, feedback or addressing their questions).

As long as you meet the required experience, we're okay if the title was different in your job!

Relevant titles can include Recruiting Coordinator, Talent Acquisition Specialist, Recruiting Scheduler, Recruiting Assistant, HR Coordinator.

Your English level is C1:

confident, concise, and comfortable at a fast pace.

You’ve spent 2+ years at one company

at some point in your career (any role).

You type

40+ WPM .

You've

used AI tools in real work

and review outputs before relying on them.

General administrative or coordination experience on its own is not enough → check out our Executive Assistan t role instead! You'll thrive here if you believe

If I don't keep the process moving, no one else will.

Time kills hires.

What's the fastest we can move, and what needs to be true to get there?

Speed and care go together.

A scheduling mistake or incorrect detail creates more work for everyone.

Why you'll want this

You'll work at a fast pace, not inside bureaucracy. You'll be encouraged to use AI, propose ideas, and influence how the process runs, not just follow it. If you're the person who quietly keeps a hiring process on track and you want more autonomy doing it, this is the role for you. We invest heavily in our people through: 100% remote work, forever

Competitive compensation with reviews every six months and performance bonuses.

Global health insurance, including medical, dental, vision, mental health, and routine care.

Paid holidays, vacation, sick leave, and family care days.

Family-friendly policies, including parental leave and flexible support.

A culture centered around growth, ownership, well-being, and continuous learning.

With a

4.7/5 Glassdoor rating , we're proud of the experience we create for both our candidates and our team. How we hire

We move quickly and keep you updated throughout. Application → short screening assessments → practical skills assessment → final interview Important Notice:

All Viva communication will come from an @

execviva.com

email. If you receive messages from unofficial sources (e.g., Instagram, Facebook), please report them to

View email address on click.appcast.io

. We never request payments or personal information from candidates.