Assistant Bookkeeper

Administrative & Bookkeeping Support Associate

Kansas Lumber Homestore is seeking a reliable part-time Administrative & Bookkeeping Support Associate. You might be a great fit if…

• You enjoy helping customers and coworkers.
• You are organized and detail-oriented.
• You can juggle multiple tasks in a fast-paced environment.
• You're motivated to learn new skills and grow with a company.

Job Summary: The Administrative & Bookkeeping Support Associate is responsible for providing day-to-day office, customer, and bookkeeping support to ensure smooth business operations. This role will include a variety of administrative tasks, order processing, and basic bookkeeping responsibilities, while exemplifying the values of our business.

Responsibilities:

• Administrative Support
  • Correspond with vendors and customers via phone and email.
  • Answer phones, take messages, and return calls professionally.
  • Scan, copy, and file documents as needed.
  • Assist in pricing orders and double-check pricing from designers.
  • Place orders with vendors and write orders for back-office use.
  • Update Google spreadsheets with order and shipping details.
  • Send weekly updates to customers regarding order statuses.
  • Track deliveries and tag orders with special order tickets once received.
  • Notify customers when orders arrive and coordinate delivery.
  • Follow up on problem orders, returns, and warranty claims.
  • Send thank-you notes to customers who complete projects.
  • Follow up with customers who received quotes but did not place orders.
• Bookkeeping
  • Create and send invoices and customer statements.
  • Record customer payments in company software.
  • Prepare and complete bank deposits.
  • Receive inventory and maintain accurate records.
  • Generate and maintain reports.
  • Stock shelves, assist with inventory counts, and wait on customers as needed

Qualifications:

• Strong communication and organizational skills.
• Basic computer skills with proficiency in Microsoft Office, particularly Excel.
• Ability to learn industry-specific software quickly.
• Attention to detail and accuracy in record-keeping.
• Ability to manage time effectively and meet deadlines.
• Customer service experience preferred.
• Prior education or work experience in a related field preferred.

Goals:

• Provide accurate and timely administrative and bookkeeping support.
• Maintain excellent communication with both customers and vendors.
• Help ensure smooth business operations through strong organization and follow-through.
• Contribute to a positive customer experience with timely updates and professional service.

Kansas Lumber Homestore is a drug-free workplace and an Equal Opportunity Employer. Compensation: $14.00 per hour

No matter who you are or where you call home, you add something powerful to any team you're on. Maybe it's a drive to achieve, a need to discover or create, or a desire to help others. As a part of our team, you'll use your unique talents, vision, and passion to help support our communities—through the best of times and the greatest challenges.