College Assistant - M.A. Program in Liberal Studies

College Assistant - M.A. Program in Liberal Studies General Duties Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit on a part‑time basis or for a limited duration. Performs routine clerical work, answers and attends to telephone calls, maintains records, operates office machines such as copiers, sorts and distributes mail, issues keys and identity cards, acts as messenger, and performs related tasks as required. Types letters, memoranda, charts, and similar materials. Acts as cashier. Assists in statistical or research activities, including collecting, compiling, coding, entering data and running computer reports. Performs clerical library work such as sorting, shelving books, data entry into library systems, or binding books and periodicals. Assists in instructional programs, tutoring and assisting students in reading, mathematics, speech and hearing therapy, musical accompaniment, and distributing and collecting physical education equipment. Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules. May operate computers, computer software, and other electronic equipment in performing assigned tasks. Maximum tenure for any employee in this hourly position is 1,040 hours per year. Campus Specific Information The M.A. Program in Liberal Studies seeks a College Assistant to support the daily operations of the office and assist administration, faculty and students with internal departmental tasks and initiatives. Work Schedule 20 hours per week over 3 or 4 days, Monday‑Friday, between 9 AM‑5 PM, in the office at least 2–3 days per week. This is a hybrid role; the incumbent will work on‑site and remotely, with an expectation of 80 % in‑person work by all full‑time and part‑time CUNY staff. Responsibilities Respond to and route incoming email inquiries to appropriate faculty, staff, and administrative offices. Assist with maintaining student and alumni records using the CUNYFirst system. Update and maintain the Liberal Studies program website to ensure information is accurate and current. Compile and curate program announcements, events, workshops and opportunities for a weekly newsletter distributed to students, alumni and faculty. Design promotional materials for departmental events and announcements using Canva, including digital flyers and social media graphics. Create informational resources that support advising and help students navigate program requirements. Handle office operations, including monitoring inventory and ordering office supplies as needed. Post, update and remove program announcements on departmental bulletin boards and common areas. Coordinate and update faculty mailboxes and internal correspondence distribution. Assist with the end‑of‑semester course evaluation process, ensuring timely distribution and completion. Coordinate facility requests for program events, meetings, and classroom needs. Provide administrative support to the Assistant Program Officer, Executive Officer, and Deputy Executive Officer as needed. Collect, organize and maintain alumni information for program records and outreach initiatives. Create and support the program’s social media presence across Instagram, Facebook, BlueSky and Linktree. Additional Requirements Selected applicant must pay fingerprint and filing fees (full‑time CUNY students are excluded from the fingerprint fee). All prospective candidates must be able to be certified as eligible to work under the provisions of the Immigration Reform and Control Act. The Graduate School and University Center verifies education and experience statements. Minimum Qualifications Must demonstrate sufficient skills to perform the duties of the assigned tasks. Preferred Qualifications One year of office/administrative experience; work experience in an academic or non‑profit environment preferred. Proficient in Excel, Outlook, Google Suite, Canva, Drupal or other content management systems; experience with CUNYFirst is a plus. Self‑starter with flexibility to perform a variety of tasks. Ability to exercise discretion in handling sensitive and/or confidential matters on behalf of the Program. Good communication and interpersonal skills. Highly organized and able to track multiple tasks at a time. Compensation $21.66 per hour Benefits CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and tax‑deferred savings plans. Part‑time employees meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria. Equal Employment Opportunity CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. #J-18808-Ljbffr City University of New York