Sales Tax Specialist

Sales Tax SpecialistMost agencies sell channel execution, Darwill sells growth and backs it with data nobody else has. We're a data intelligence and growth execution company. We help businesses identify their highest-value audiences, activate them across channels, and continuously improve performance through proprietary benchmarking built on years of matchback data that cannot be purchased or replicated.We built our reputation in direct mail. We've grown into something much bigger. Today, Darwill combines data intelligence, multi-channel execution, and performance measurement into a single growth engine. We work with businesses of all sizes, from regional multi-location operators to national franchise systems, who need to drive real results at the local level. We've built strong lasting relationships with many customers over years of consistent, measurable performance.The Sales Tax Specialist is responsible for ensuring accurate and compliant sales and use tax reporting across multiple states while supporting the organization's broader accounting operations. This role calculates and files multi-state tax returns, maintains tax records and exemption certificates, monitors nexus requirements, and stays current on changing tax laws and regulations. In addition to serving as the internal subject matter expert on sales and use tax, the position supports audits, manages fixed assets, inventory reconciliations. Success in this role requires strong analytical skills, exceptional attention to detail, proficiency in Excel and accounting systems, and the ability to manage multiple priorities in a fast-paced environment.Responsibilities/Essential Functions:Calculate multi-state sales tax for multiple customersOrganize and update company tax filesDetermine states/regions where sales & use tax is applicableVerify tax calculations across multiple systems to ensure accuracyPrepare necessary paperwork for monthly tax payments and returnsLiaise with internal and external auditorsMaintain cost accounting system and cost ledgerEnsure Darwill is compliant and registered in all states where tax is applicableServe as subject matter expert on Sales & Use TaxMaintain customer and vendor tax exemption certificatesSubmit and maintain extension payments when applicableStay current on the latest industry trends and tax law changesPerform monthly inventory reconciliations and corresponding journal entriesManage fixed asset records and monthly depreciationCrosstrain in postage entry processes for backup coverageFile returns for additional tax types as neededOther tasks as assignedQualifications:Bachelor's degree in Accounting, Finance or relevant subject3-5 years of proven work experience as a Tax/Cost Accountant, analyst or preparerUnderstanding of nexus/economical nexus and how it is appliedExperience with Sales & Use tax across multiple statesExperience with direct mail a plusKnowledge of accounting and bookkeeping proceduresFamiliarity with accounting softwareExcellent Microsoft office skills (Microsoft Excel specifically)Enjoys being challenged and learning on a daily basisStrong attention to detailAbility to multi-taskWork Environment/Physical Demands:This job requires you to sit in a cubicle or office, on a computer (1 or more monitors) and on the phone for the majority of the day.