Receptionist / Assistant Closing Paralegal (Temporary)

Job Description

Job Description

Description:

Ready to join a team that leads with purpose? We believe the right people make all the difference.

When you join Holliday Ingram, you’re joining a team that:

• Puts people first - always
• Leads with integrity and kindness, in and out of the office.
• Celebrates milestones (big and small) and believes work should be both meaningful and joyful.
• Invests in relationships, not just results.
• Values your voice and your growth, because your success matters to all of us.

Holliday Ingram’s mission is for everyone in South Carolina to experience a closing done right. Holliday Ingram puts our clients first by communicating well, proactively solving problems, and honoring their momentous occasion. We are deeply vested in creating lasting relationships and aim to deliver the highest level of trust, personalized service and client satisfaction.

We are a relationship-driven company seeking a dedicated team member to join our Summerville office as a Receptionist / Closing Assistant.

This position is expected to run through December 2026, with the potential for permanent employment based on business needs and individual performance.

Position Summary

In this role, you will serve as the first point of contact for clients, guests, and vendors while also supporting the administrative flow of the closing process. This position requires strong communication skills, attention to detail, and the ability to multitask in a fast-paced, client-focused environment. This is a blended role that combines front desk reception responsibilities with administrative support for real estate closings.

This is an excellent opportunity for someone who enjoys both client interaction and behind-the-scenes administrative work in a professional office setting. The ideal candidate is organized, professional, and customer-service oriented, with strong attention to detail and the ability to manage multiple priorities in a fast-paced environment.

Specific Responsibilities:

• Greet clients in a friendly and professional manner.
• Manage multi-line/digital phone system to answer calls and ensure they get the answer needed or directed to appropriate and responsible party.
• Take accurate messages and forward to appropriate party.
• Monitor conference rooms, lobby and other client spaces for cleanliness and ensure conference rooms are equipped for closings.
• Obtain necessary documents prior to meetings and closings as needed.
• Receive, coordinate, and deliver all mail and packages in a timely manner.
• Call clients and agents as necessary to inform them of issues and schedule/confirm appointments.
• Assign and open new orders received according to the process provided.
• Order office supplies to maintain office and equipment in proper working order.
• Manage the coordination of multiple appointments at one time to ensure privacy and to ensure that visitors are directed to the appropriate place.
• Manage items for pick-up by clients and/or agents.
• Gather and review documents from clients, agents and third parties to assist Closing Paralegal and Closing Attorney prepare for closing.
• Other duties as assigned.

• High school diploma or equivalent required; Associate degree or higher preferred.
• 2+ years of experience in a customer service or client-facing role, preferred.
• Attentive and proactive in predicting needs and creating solutions.
• Excellent verbal and written communication skills.
• Ability to remain calm and composed in stressful situations.
• Excellent time management and organization skills.
• Strong technical skills including managing large amounts of data, retrieving records, and managing tasks related to files.
• Strong customer service skills.
• Professional appearance and attitude.
• Proficient in Microsoft Office Suite.

Compensation & Benefits

Holliday Ingram is pleased to offer competitive wages, a collaborative work environment, growth opportunities, and other great perks.

Holliday Ingram Core Values

LOVES THROUGH SERVICE ~ LISTENS WITH HUMILITY ~ LEADS IN INTEGRITY