Executive Admin & Records Coordinator (Secret Clearance)

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04001001_COMPANY_1.6

Job Title A2 Administrative Assistant Job Type Full-time Location AFNORTH Tyndall (FL) - FL US (Primary) Panama City, FL 32401 US Category Operations Job Description

MINIMUM QUALIFICATIONS:

Education: High school diploma or equivalent. Training and Experience: 3- 5 years of administrative assistance experience. Security Clearance: Must possess and maintain a Secret security clearance.

DUTIES AND RESPONSIBILITIES:

• The contractor shall provide administrative support per requirements of the executives and directorates. Plan and produce correspondence, reports, proposals, memos, and other documentation. Operate spreadsheet software such as Excel and presentation software such as PowerPoint to produce finished documents. Proofread completed documents. Provide copying and production support as needed.
• The contractor shall prepare a wide variety of correspondence and reports, and compose routine non-technical correspondence, such as letters of acknowledgement or notification.
• The contractor shall consolidate and finalize information for various reports; gather and summarize information from files and documents for supervisor’s use in responding to inquiries; edit documents for correct grammar, spelling, capitalization, punctuation, and format.
• The contractor shall screen incoming mail, receive telephone calls, and greet visitors.
• The contractor shall maintain calendars, schedule appointments, meetings, and conferences.
• The contractor shall review and update office procedures to ensure effective and efficient operations regarding the clerical, procedural, and administrative work of the unit.
• The contractor shall establish, maintain, purge, and dispose of office records and files in accordance with 1 AF’s records management plan.
• The contractor shall make travel arrangements including scheduling transportation, making lodging reservations, and preparing travel orders and vouchers.
• The contractor shall prepare, consolidate, submit, and maintain time and attendance records in accordance with established procedures.
• The contractor shall gather all requisitions for office supplies, printing support, and related materials and services.
• The contractor shall prepare correspondence and reports and compose routine nontechnical correspondence, such as letters of acknowledgement or notification.
• The contractor shall consolidate and finalize information for various reports, gather and summarize information from files and documents for the Director and Deputy Director’s use in responding to inquiries, edit documents for correct grammar, spelling, capitalization, punctuation, and format.
• The contractor shall maintain the Director and Deputy Director Calendar, schedule appointments, meetings, and conferences.
• The contractor shall review and update office procedures to ensure effective and efficient operations regarding the clerical, procedural, and administrative work of the unit.
• The contractor shall manage all taskers assigned to A2 (Task Management Tool, Executive Tracker) to include daily monitoring, posting, accepting, or declining, and downloading related documents.
• Perform other incidental and related duties as required and assigned.

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