Facility/Emergency Evacuation Coordinator

Job Description and Duties

Under the general supervision of the Supervisor I, in the Safety and Facilities Operations unit, the Analyst II is responsible for various administrative duties. The areas of responsibility include Facilities budget (084), service contract management, and lease management, planning, organizing, directing, coordinating, and managing the day to day operations of the district office facility. The incumbent is the liaison to the Property Manager/Lessor and the building engineers. May require to work occasional extended hours or weekend hours in order to manage the facility operations.

PARF# 12-27-0017 / JC-533814

Personal Leave Program: Effective July 1, 2025, state employees are subject to temporary salary reductions ranging from 2% to 4.62% in exchange for Personal Leave Program (PLP) hours. Please note that the salary ranges listed in this Job Control may not reflect these reductions associated with the 2025 Personal Leave Program. Please follow the link for more information regarding the 2025 Personal Leave program: .

Eligibility for hire may be determined by your score on the ANALYST II exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click and search by typing in the classification title. Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job. Apply today to join our team! We especially encourage applicants to check out our tool! The is a tool to assist and help candidates understand and succeed in applying to Caltrans positions.

You will find additional information about the job in the .

Working Conditions

Position located at 1750 E 4th St Santa Ana CA, Orange County.

Multiple positions may be filled from this recruitment.

The base of operation will be in the District Office. The incumbent will be expected to work outdoors. While in a multi-story office setting, incumbent will be working in a climate-controlled environment with artificial lighting. A cubicle work area will be assigned in an open floor configuration; cubicle walls may have 4 or 6-foot panels; since the area is an open floor configuration, the work environment will be noisy.

This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s current telework policy. While Caltrans supports telework, in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksite with minimal notification if an urgent need arises. The selected candidate may be required to conduct business travel on behalf of the Department or commute to the headquartered location. Business travel reimbursements considers an employee’s designated Headquarters Location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.

Special Requirements

• Possession of a valid driver’s license is required when operating a State owned or leased vehicle.

Statement of Qualifications (SOQ) - Along with your application, you must submit a SOQ to demonstrate specific experience that qualifies you for this position. The SOQ must be no more than two pages, single-spaced using Times New Roman 12 pt. font and address each of the questions below. Resumes are optional and do not take the place of the SOQ.

• Describe your experience working in a situation with competing task demands for your time and how you prioritized each task.
• Describe your experience planning and coordinating complex department/division-wide efforts.
• Demonstrated experience in applying quality customer service principles and the ability to ensure accurate and timely service.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification.  Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Please visit either of the following two websites for a list of evaluation agencies: or . Please redact birthdates and social security numbers.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Excellent customer service skills.

• Experience analyzing, interpreting, researching, and applying laws, policies, and procedures.

• Excellent analytical skills.

• Excellent verbal and written communication skills.

• Knowledge of the contract development, procurement and administration processes.

• Experience working with relational databases and developing reports.

• Experience administering policies and procedures with broad organizational impacts.

Benefits

to view the Benefits Summary for Civil Service Employees in the State of California.

Important Application Instructions:

The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-533814), PARF# 12-27-0017 and title of the position (Analyst II) must be included on the STD. 678 form.

Electronic applications through your CalCareers account are highly recommended and encouraged.

Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.

NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -
  • Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.