Housing Division Coordinator (Limited Duration)

Housing Division Coordinator (Limited Duration)

Join the Oregon Department of Land Conservation and Development's (DLCD) Housing Division as the Housing Division Coordinator. This limited duration position will play a pivotal role in supporting, establishing and maintaining procedures and controls for Housing Division initiatives that advance housing production, affordability, and choice in partnership with local governments, the State, and other partners.

This position will play a critical part in helping the Housing Division run smoothly and effectively in the face of a challenging and high pressure workload. Working closely with the Division's Administrative Specialist and Division Manager, you will help shape and implement the systems, procedures, and practices that make the work of the division's technical staff efficient and sustainable. Because this is a limited?duration role, a major focus will be creating tools and structures that continue supporting the division long after the position concludes.

You'll also collaborate directly with the Housing Division Manager to support the administration of our technical assistance and grant programs that support the work of local governments across Oregon meet their housing needs. You will also coordinate internal and external communications for the division, helping ensure clear, consistent, and accessible information flows to staff, partners, and the public. You may also support the processing of public records requests, a vital function that promotes transparency, public trust, and accountability.

If you have experience in administrative and operational support with complex and high-profile projects, please express your interest and apply today!

As part of DLCD's mission, in partnership with community members and local governments, we foster equitable, inclusive, sustainable, and vibrant communities, while protecting our natural resources legacy for current and future generations.

Note: This limited duration assignment is currently funded through June 30, 2027. Limited duration appointments are regular status and benefits eligible. This position may be extended beyond this date and/or have continued funding approved in the future with the potential to become permanent.

A day in the life. As the Housing Division Coordinator you will:

• Participate and engage in efforts to further agency wide efforts to develop and implement equity.
• Partner with the Division's Administrative Specialist to keep daily operations running smoothly through well?designed systems, processes, and workflows.
• Manage and update information in the Housing Division's grants management software to ensure projects are progressing on schedule, in coordination with the Housing Division Manager.
• Connect the dots between policy development, programmatic workloads, and team structure to anticipate and identify solutions to common operational hurdles.
• Establish and maintain procedures and controls for Housing Division's technical assistance to local governments.
• Draft routine letters and contracts, maintain files and databases ensuring they are uniform, comprehensive, and recorded/archived in accordance with program protocol.
• Monitor program activities for compliance with State laws, provider eligibility, client needs, subcontractor, vendor, or client abuse or fraud

At DLCD, all employees are expected to recognize value in individual and cultural differences; lead activities in their division to promote and foster a diverse workforce; actively engage in implementing the DEI Work Plan and associated activities including achieving the agency's affirmative action objectives and goals.

Diversity, Equity, and Inclusion

One of DLCD's foundational goals is to become a diverse, equitable, and inclusive agency that implements an equitable and inclusive planning program for Oregon. Efforts are supported by the State of Oregon Diversity, Equity and Inclusion Action Plan and an agency Diversity, Equity and Inclusion (DEI) Committee and Work Plan.

We recognize that to successfully meet our mission and agency values, our commitment to racial equity, diversity, equity, and inclusion must be at the center of our work. DLCD values the lived and professional experiences of individuals from historically and currently underserved and under-resourced communities and honor our Government-to-Government relations responsibilities with Oregon's federally recognized Native American Tribes. We are committed to building and sustaining an inclusive, belonging, and equitable working environment for all employees. Candidates with diverse racial, ethnic, and cultural backgrounds, language fluencies, lived experiences, and skillsets are encouraged to apply.

Minimum Qualifications

Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;

OR

An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;

OR

An equivalent combination of education and experience.

We're Also Looking for:

• Ability to learn and work within specific agency programs or operations, policies and procedures affecting assigned work.
• The ability to establish and maintain cooperative and harmonious working relationships with others.
• Ability to analyze, evaluate and solve procedural problems.
• Ability to collect, analyze, interpret, and report data in both a narrative and statistical format.
• Ability to assist management in the development of short and long range goals and objectives.
• Lived or professional experience serving individuals from historically and currently underserved and under-resourced communities.
• Individuals with fluency in languages in addition to English are encouraged to apply.

If you have these qualities, let us know! It's how we will choose whom to move forward!

Note: You do not need to have all these qualities to be eligible for this position.

Tips for Interested Candidates

A cover letter and resume are required. Your candidate profile, cover letter, and resume are the perfect place to display your interest in the position and highlight the skills and experience you will bring, making you the best candidate for the position. Failure to attach a cover letter and resume may result in a candidate's disqualification. Submissions are screened for consistency of information and communication skills at the professional level (attention to detail, spelling, grammar, etc.).

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• The salary listed is the non-PERS qualifying salary range. If the successful candidate is a PERS participating member, they will have the base salary increased by 6.95% and pay the 6% employee contribution to PERS. Successful candidates who are not yet a PERS participating member, will receive the 6.95% pay increase and begin the 6% employee contribution upon participating in PERS. DLCD employees are eligible for step increases on an annual basis, up to the top of the classification salary range.
• This announcement is for one, full-time, position. Please review the Classification and Compensation page for more details on the classification, or you may visit our website for information on the job offer process following pay equity. Prior to making a job offer, an internal pay equity assessment will be completed. The successful candidate's professional experience and education will be compared to the state employee workforce performing work of a comparable character to determine appropriate placement in the salary range.
• If you have questions about the job announcement, or need an alternate format to apply, please contact Human Resource Analyst, Jan Guerrero, at View email address on click.appcast.io.
• Applicants must be authorized to work in the United States. Applicants who require visa sponsorship will not be considered at this time.
• For information on veterans' preference points, visit: Veterans Resources

This recruitment may be used to fill other positions within the same classification.