AP/AR Administrative Assistant

Job Description

Job Description

Description:

Title: AP/AR Administrative Assistant

Job Summary:
We are seeking a detail-oriented and organized AP/AR Administrative Assistant to support our accounting team. The ideal candidate will be responsible for learning and assisting with the management of our accounts payable (AP) and accounts receivable (AR) functions, processing invoices, reconciling accounts, and ensuring timely payments and collections. This role requires strong attention to detail, excellent communication skills, and the ability to work efficiently in a fast-paced environment.

Key Responsibilities:

· Process accounts payable invoices, verify accuracy, and ensure proper documentation.

· Manage accounts receivable transactions, including invoicing and payment collection.

· Reconcile AP and AR accounts to maintain accuracy and resolve discrepancies.

· Monitor outstanding balances and follow up on overdue payments.

· Prepare and maintain financial reports related to AP and AR activities.

· Assist in month-end and year-end closing processes.

· Communicate with vendors and customers regarding billing inquiries and payment issues.

· Maintain and update financial records in compliance with company policies and procedures.

· Support the accounting team with administrative tasks as needed.

Qualifications:

· High school diploma or equivalent (associate or bachelor’s degree in accounting, finance, or related field would be a plus).

· 2+ years of experience in accounts payable and/or accounts receivable roles.

· Proficiency in accounting software and Microsoft Office Suite (Excel, Word, Outlook).

· Strong attention to detail and organizational skills.

· Excellent verbal and written communication skills.

· Ability to work independently and collaboratively within a team.

· Problem-solving skills and ability to handle sensitive financial data with confidentiality.

Work Environment:

· Onsite Office-based role.

· Fast-paced environment requiring multitasking and deadline management.

Compensation & Benefits:

· Competitive salary based on experience.

· Health, dental, and vision insurance options.

· Paid time off and holiday benefits.

· Opportunities for professional development and growth.

If you are a dedicated professional with experience in AP and AR processes, we invite you to apply for this opportunity to contribute to our team’s success!

Requirements:

Must be able to pass a background check and drug screen.

While we appreciate your interest and application, only applicants under consideration will be contacted.