Document Preparation Technician Jobs

Document Preparation Technician

We are seeking a Document Preparation Technician to support digitization activities at the American Indian Records Repository (AIRR) and other Bureau of Trust Fund Administration (BTFA) locations. This role focuses on preparing records for digitization by identifying documents, inserting barcodes, removing fasteners, and organizing files according to BTFA Standard Operating Procedures.

Essential Duties and Responsibilities:

• Prepare boxes and files for digitization following the Box Prep Guide and SOPs.
• Insert barcodes to properly identify documents, boxes, or electronic files.
• Remove paperclips, staples, tape, sticky notes, binders, and similar items.
• Conduct light clerical tasks including filing, copying, inventory creation, and basic record handling.
• Collaborate with digitization and quality control staff to maintain workflow consistency and accuracy.
• Follow NARA and DOI records policies during document preparation activities.

Education, Experience, and Technical Skills Required:

• High school diploma or equivalent.
• 1 year of related experience in a role involving document preparation, records management, clerical work, or other detail-oriented administrative tasks.
• Ability to obtain and maintain language a moderate public trust adjudication.
• Must have or be able to obtain and maintain a Real ID or Passport to undergo commercial airfare travel.
• Must have or be able to obtain and maintain a valid driver's license.

Working Environment:

This position primarily operates in a professional office setting with standard office equipment and a quiet, climate-controlled environment. While in the office, there is no regular exposure to loud noise, hazardous materials, or heavy machinery. This role also requires periodic travel to project sites, including locations undergoing renovation or active construction. During site visits, the employee may be exposed to non-temperature-controlled environments, construction noise, dust, and other typical conditions found on job sites. Appropriate personal protective equipment (PPE) may be required during these visits, depending on site conditions. While on site visits, an individual in this role will be required to work atypical hours at the request of the client or role demands.

Physical Demands:

Sitting/Standing: This is not a sedentary role. This role requires the ability to be on your feet moving around a construction site for most of the day interacting with contractors, contractor representatives, and inspecting the construction work that is being performed.

Walking: This role requires the ability to move about outside in various geographic and building terrains to access a construction site to provide quality assurance services.

Stooping/Kneeling/Crouching/Crawling: This role requires stooping, kneeling, crouching, crawling, and ladder climbing to inspect all aspects of building construction to foundations, crawlspaces, and roofs.

Using Hands/Fingers: This role constantly operates technological office equipment such as laptop, mouse, keyboard, computer monitors, telephones, and scanners, copiers, and fax machines.

Talking/Hearing: This role requires constant communication with others in the organization to exchange information, review information, and make decisions about information.

Seeing: This role requires the ability to see, view, and distinguish all aspects of construction to ensure quality control.

Carrying/Lifting: This role requires lifting up to 30 lbs to transport technological office equipment, safety equipment, and other needed construction items to and from various workspaces.

Equal Employment Opportunity:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Bodw Group Companies engage in federal contracting. Therefore, we would be thrilled to accept applications or referrals to hire veterans. Native American Hiring Preference Our parent company, Mno-Bmadsen, prefers to hire Pokagon citizens who are qualified and suitable for available positions. For purposes of this section, "qualified" means that the applicant meets the technical and experiential needs for employment; and "suitable" means that the candidate appears to be the best fit considering present circumstances and conditions. Targeted preference is in the following order:

• First, to qualified Pokagon Band citizens;
• Second, to qualified spouses and qualified custodial parents;
• Third, to other qualified Native Americans; and
• Fourth, to all other qualified applicants

Any determinations as to the applicability of the Pokagon hiring preference are at the discretion of each Company President.

Home Office Connectivity Requirements for Hybrid & Remote Positions:

To ensure reliable collaboration, client service, and secure access to company systems, the Company requires minimum connectivity standards to be eligible or remain eligible to work in a hybrid or remote capacity. Employees working remotely must maintain broadband internet service capable of consistently supporting video conferencing, VPN connectivity, and cloud-based applications. Hybrid or remote work eligibility may be reassessed if connectivity standards are not met. This includes:

• Wired broadband service (cable, fiber, or DSL) with at least minimum 100 Mbps download / 20 Mbps upload
• Some positions may require minimum 200-300 Mbps download / 25-35 Mbps upload speed

Cellular hotspot or fixed wireless cellular services (e.g., T-Mobile Home Internet) may not be used as a primary connection. The Company will comply with all local, state, and federal requirements as it relates to the reimbursement of home internet expenses. Eligibility for reimbursement of home internet expenses is defined in a separate policy.