Administrative Associate FT

Position At Putnam Hospital Center

At Nuvance Health, we enjoy the benefits of a two-state system as we cultivate an inclusive culture where everyone feels welcomed, respected and supported. Together, we are a team of 15,000+ strong hearts and open minds. If you share our values of connected, personal, agile and imaginative, we invite you to discover what's possible for you and your career. Putnam Hospital, a 164-bed acute care hospital, has been serving the local community in Carmel, New York for 60 years. Situated on a 150-acre wooded campus surrounded by lakes and waterways, we provide the essential services a community needs from their local hospital, including Emergency and Behavioral Health Services. Our accolades include: The Leapfrog Group - Grade A for quality and patient safety U.S News & World Report - High Performance in COPD Metabolic and Bariatric Surgery Accreditation and Quality Improvement Program (MBSAQIP) Robotic Center of Excellence - Surgical Review Corporation (SRC). At Putnam Hospital, our team members value open communication, continuous learning, and making a difference every day. Most of us live in the community we serve and we support each other with compassion and teamwork. Our departments are small, so caregivers can build stronger connections with managers and senior leadership. We invite you to explore this unique opportunity, take a stroll around our campus and discover what Putnam Pride is all about.

Summary

Responsible for performing various administrative, secretarial and clerical duties. Understands and follows the organization's policies, procedures and standards. Is an independent worker, meeting the day-to-day needs of the administrative team. Participates in the department's performance improvement activities.

Responsibilities

• Greets visitors, directs visitors appropriately; maintains the communication flow of the office.
• Prepares reports, memos, correspondence, meeting minutes, special projects, etc., for the Administrative team as requested.
• Reviews and edits all written materials.
• Maintains the Administrative teams appointment calendars.
• Answers the telephone in a professional manner; screens calls, takes messages, directs calls appropriately.
• Sorts, logs and distributes all incoming mail; identifies mail that needs immediate attention.
• Prepares financial reports; department activities, travel, business expenses, etc.
• Maintains an organized, efficient filing system.
• Records, prepares and distributes meeting minutes as requested.
• Orders supplies and printing weekly. Assists in cost containment through appropriate ordering and conserving of supplies and equipment.
• Interacts professionally with all visitors, within the department/office and with other departments.
• Demonstrates the ability to be flexible and organizes during stressful situations.
• Manages and operates equipment safely and correctly.
• Accepts and completes other duties as assigned.

Education Skills Experience

Required: High School graduate. Microsoft Word, Excel, Outlook, and Power Point. Works on multiple projects. Strong written and verbal communication, and organizational skills. Requires 3+ years experience providing administrative support. Associate's Degree preferred.

Working Conditions:

Manual: Some manual skills/motor coord & finger dexterity

Occupational: Little or no potential for occupational risk

Physical Effort: Sedentary/light effort. May exert up to 10 lbs. force

Physical Environment: Significant exposure to dirt, odors, noise, human waste, etc.

Company: Putnam Hospital Center

Org Unit: 935

Department: Psych Unit

Exempt: No

Salary Range: $19.54 - $37.94 Hourly

With strong hearts and open minds, we're pushing past boundaries and challenging the expected, all in the name of possibility. We are neighbors caring for neighbors, working together as partners in health to improve the lives of the people we serve. If you share our passion for the health of our communities, advance your career with Nuvance Health!