Customer Service Agent Order Entry Specialist

Benefits Competitive salary Employee discounts Paid time off Training & development Role Overview The Customer Service Agent is responsible for accurately taking customer orders, entering them into the system, and serving as a primary point of contact between customers, sales, and operations. This role is critical to execution quality—errors directly impact margins, inventory, and customer satisfaction. The ideal candidate is detail-oriented, calm under pressure, and understands the pace and urgency of wholesale produce distribution. Key Responsibilities Order Entry & Customer Support Receive customer orders via phone, email, text, or WhatsApp Accurately enter orders into the ERP system with correct items, pack sizes, quantities, pricing, and delivery dates Confirm order details with customers when needed to avoid errors Handle same-day changes, add-ons, substitutions, and cancellations Customer Communication Serve as a professional, responsive contact for assigned customers Communicate product availability, substitutions, shortages, and delivery updates Escalate pricing, credit, or exception issues to sales or management promptly Maintain a service-first mindset while enforcing company processes Coordination with Internal Teams Work closely with sales to ensure orders align with customer pricing and agreements Coordinate with warehouse and logistics teams on pickup and delivery timing Communicate discrepancies, backorders, or system issues immediately Accuracy, Documentation & Process Maintain high order accuracy standards Follow SOPs for order cut-off times, confirmations, and changes Document customer communications and special instructions Support traceability, food safety, and compliance requirements Required Qualifications 1–3 years of customer service, order entry, or administrative experience Strong attention to detail and organizational skills Ability to multitask in a fast-paced, time-sensitive environment Clear and professional communication skills Basic computer proficiency (ERP, email, spreadsheets) Ability to work early hours and handle daily order deadlines Preferred Qualifications Experience in wholesale produce, food distribution, or logistics Bilingual (English/Spanish) strongly preferred Familiarity with pack sizes, counts, and produce terminology Experience with ERP or order management systems Core Competencies Accuracy under pressure Customer-first communication Reliability and accountability Team collaboration Process discipline #J-18808-Ljbffr Peakopia LLC