Facilities Coordinator

Position Summary:The Facilities Coordinator is responsible for coordinating and administering agency wide facilities operations, including fleet management, organizational safety and security activities, and emergency preparedness policies and procedures. This position supports compliance with Washington State Department of Labor & Industries (L&I) safety requirements and collaborates with leadership, finance, and program staff to maintain safe, functional, and compliant work environments across all agency facilities and transportation resources.Responsibilities:Facilities OperationsCoordinate day to day facility operations to ensure buildings are safe, functional, and well maintained.Assist with development and maintenance of facilities related policies, procedures, and resource manuals.Coordinate with leadership and vendors regarding facility repairs, maintenance schedules, inspections, and service contracts.Maintain accurate facility documentation, records, and compliance files.Fleet and Transportation ManagementMaintain agency vehicle inventory records, including ownership or lease status, insurance, registration, and maintenance schedulesCoordinate vehicle purchases or leases in collaboration with Finance and leadership.Oversee routine vehicle maintenance and ensure staff adherence to vehicle use and maintenance policies.Manage day to day administration of the electric vehicle program, including charging station scheduling, usage tracking, and other needed infrastructureAdminister fleet fuel card program, including policy enforcement, training, usage tracking, and vehicle billings support.Manage vehicle related invoices and maintain organized fleet documentation.Coordinate agency vehicle checkout processes and communicate fleet changes to relevant departments.Assist with development and updates of agency vehicle and transportation policies and staff training.Safety, Security, and L&I ComplianceSupport and coordinate organizational safety and security activities, ensuring alignment with Washington State L&I requirements.Assist with maintaining written safety programs, procedures, and required documentation.Support Safety Committees by coordinating meetings, maintaining minutes, tracking follow up items, and reporting issues.Assist in incident reporting, tracking, and documentation, including coordination of corrective actions.Support safety related training for staff and managers, including required workplace safety topics.Assist with coordination and documentation of safety inspections, drills, and corrective actions.Emergency Preparedness and ResponseAssist with development, maintenance, and implementation of organizational emergency policies and procedures, including natural disasters, facility emergencies, and safety lockdowns.Coordinate agency wide emergency drills and maintain related documentation.Support communication and coordination with designated emergency responders and leadership during planning and preparedness activities.Assist with training staff on emergency procedures and facility safety expectations.Training, Documentation, and Administrative SupportAssist with tracking safety related and facilities related training completion.Maintain organized electronic and physical records for facilities, fleet, safety, and emergency preparedness activities.Assist with audits, inspections, and reviews related to facilities, transportation, and safety compliance.Perform other duties as assigned.Job Requirements:Physical Requirements:This position normally requires standing, walking, bending, lifting, and performing work requiring low to moderate physical exertion, as well as talking and hearing, to perform job duties. These demands may be required up to 80 to 90% of the time.Non Physical Requirements:EducationHigh School Diploma/GED requiredAssociate’s degree in Facilities Management, Business, Operations, or a related field preferredExperienceTwo (2) years of experience in facilities coordination, fleet management, safety coordination, or similar operational roleExperience working with safety programs, compliance documentation, or regulated environments preferredSkills and AbilitiesStrong organizational and record keeping skillsAbility to coordinate multiple projects and deadlinesStrong written and verbal communication skillsProficiency in Microsoft Word, Excel, and related office softwareAbility to work collaboratively with cross departmental teamsDemonstrated integrity, sound judgment, and attention to complianceLicenses, Registrations, CertificationsValid Washington State driver’s license and minimum required liability insurance for Washington StateMust be deemed insurable as determined by Catholic Charities’ insurance liability providerEmployment is conditional upon:Being cleared by criminal background check and fingerprinting when requiredWork Schedule: Monday-Friday, 8:00am - 5:00pmWage Range: $27.00-$31.00 per hour, depending on education & experienceBenefits:13 paid holidays, 12 days of vacation, 12 days of sick leave per yearHealth insurance including medical & prescription coverage, with optional dental and vision insurance plans. Majority of premiums paid by Catholic CharitiesRetirement 403(b) Plan: employee contributions commence upon employment; Catholic Charities contributes 2% of monthly income and matches up to 4% of employee contributions following 6 months of employmentBasic Life Insurance paid 100% by Catholic CharitiesFlexible Spending Account eligibility following 6 months of employmentEducation Assistance Program reimbursing up to $5,250 per year for approved continuing education after 6 months of employmentAdditional voluntary insurances including supplemental life, accidental death & dismemberment (AD&D), critical illness, long term disability, accident, and ID theftEmployee Assistance Program includes 3 counseling sessions per year, legal consultations, financial coaching, and other wellbeing toolsAnnual longevity awards begin at 5 years of employmentIt is the practice of Catholic Charities to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, national origin, sex, age, disability, citizenship status, marital status, creed, genetic predisposition or carrier status, sexual orientation, gender expression, or any other characteristic protected by applicable law. Applicants from underrepresented backgrounds are encouraged to apply. We gladly offer reasonable accommodations to individuals with disabilities to support participation in the hiring process and employment. #J-18808-Ljbffr Catholic-Charities-Serving-Central-Washington