Operations and Varsity Manager - Esports Student Assistant

Alaska Esports runs three varsity teams competing in the National Esports Collegiate Conference and a facility that students make unique, memorable experiences at. The Operations and Varsity Manager will manage the three space Alaska Esports Center, manage the IT ticket system, and manage the 3 varsity teams. Responsibilities Own the varsity competition calendar: track all match dates, submission deadlines, and NECC reporting requirements across all three varsity titles. Serve as the primary point of contact between team captains and program staff on competitive matters. Coordinate match‑day logistics: facility setup, technology check, broadcast coordination with the Media Manager. Track player conduct and flag accountability issues to the program coordinator with documentation. Manage the equipment checkout system: process loans, track returns, and maintain accurate inventory records in Google Sheets. Conduct equipment audits at the start and end of each semester and flag damage, loss, or items needing replacement. Coordinate with Wood Center operations staff on facility access, setup needs, and space conflicts. Weekly Time Breakdown Roster management, eligibility tracking, and NECC compliance: 5 hrs Facility scheduling, equipment checkout, and inventory management: 5 hrs Technology troubleshooting and issue documentation: 3 hrs Asana project management and operational documentation: 2 hrs Match‑day coordination and on‑site logistics: 2 hrs Captain communication and player accountability follow‑up: 1 hr Weekly all‑staff meeting: 2 hr Staff Expectations Attend weekly tactical meetings, monthly all‑program meetings, and end‑of‑semester reviews. Complete weekly one‑on‑one check‑ins with the coordinator. Keep documentation, trackers, and Asana tasks current, without reminders. Support program continuity: you are responsible for making sure whoever comes after you can do your job. Qualifications Comfortable being the most‑prepared person in the room when an event starts. Able to hold a deadline that other people are depending on. Willing to write down what went wrong without making excuses. Clear, professional communication with campus partners and the public. Comfort taking ownership and making decisions without constant direction. Availability for evenings and weekends throughout the academic year. Events happen evenings and weekends; availability during these times is required. If your schedule cannot consistently accommodate this, the position is not a right fit. Preferred Qualifications Naturally outgoing and personable. Event planning or production experience. Familiarity with project management tools such as Asana or Notion. Background in esports or gaming communities. Live event or broadcasting experience. Minimum Qualifications Applicant must be enrolled as a UA student taking a minimum of 6 credits per semester with a minimum GPA of 2.0 or be a newly enrolled student. Applicant will need to be available for the full academic year (Fall through Spring). Position Details This position is located on the University of Alaska campus in Fairbanks. This is a Student Assistant 2 Position with a minimum starting pay of $16.00 per hour. Recruitment is open to undergraduate students only. This is a pooled position and applications are reviewed as needed. Submission of an application does not guarantee review or a job offer. Equal Opportunity and Accommodations Statement The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact the ADA team at View email address on click.appcast.io. The University of Alaska is an Equal Opportunity/Equal Access Employer and Educational Institution. The University is committed to a policy of non‑discrimination against individuals on the basis of any legally protected status. The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check. Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act. All employees at the University of Alaska are expected to uphold the highest standards of ethics and professionalism when conducting or engaged in university business. #J-18808-Ljbffr University of Alaska