Administrative Support - Facilities Management and Planning

Ashland University

Position Details

Position Information

Position Title
Administrative Support - Facilities Management and Planning

Job Description

This position will provide administrative support for Facilities Management and Planning (FMP) operations.

Answers phones and assists departmental customers.
Greets and assists office visitors and patrons.
Communicates and coordinates FMP activities and issues with other University constituencies.
Compiles and manages the University facilities event calendar.
Reconciles, manages, and processes departmental payroll and accruals using KRONOS timekeeping system.
Assists with managing departmental hiring processes and student employment.
Assists with the tracking and management of personnel training.
Serves as departmental resource for Human Resources policies, procedures, and communications.
Assists in daily monitoring and tracking of incoming and active work orders.
Assists with daily communication and dispatch of departmental personnel.
Other duties as assigned.

Required Qualifications

High School diploma or equivalent is required.
Previous administrative support and/or customer service experience required.
Must possess and display friendly and professional customer service skills.
Handle confidential material and comply with privacy concerns and regulations.
Demonstrate a high degree of proficiency with office procedures, equipment, and computer applications.
Excellent verbal and written communication skills with attention to detail.
Solid time management, planning, and organization skills.
Applicant must be currently authorized to work in the United States. Ashland University will not sponsor or take over sponsorship for an employment visa.

Preferred Qualifications

Associate or Bachelor's degree is preferred.
Microsoft Office Suite training preferred.
Previous Human Resources and/or payroll (KRONOS or other timekeeping software) experience is strongly preferred.

Physical Demands

Applicants must have the ability to work in a fast paced office environment with frequent interruptions and changing priorities.
The position will require prolonged sitting, regular walking, bending, twisting, standing, and reaching. There may be occasional lifting of storage files and paper boxes.
Applicants must be able to hear and understand speech in face-to-face and telephone conversations.
Must have the manual dexterity and ability to operate office equipment and extensive work on a computer keyboard.

Anticipated Start Date of New Hire
06/01/2026

Anticipated Number of Hours Working per Week
40

Shift Required?
First

Job Duties

Posting Detail Information

Posting Number
S1084P

Number of Vacancies
1

Desired Start Date
06/01/2026

Job Open Date
05/12/2026

Job Close Date

Open Until Filled
Yes

Special Instructions to Applicants

Quick Link for Internal Postings

Apply

Vacancy posted 4 days ago

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