Contract Processor/Procurement Specialist

Job Description

Job Description

Role: Contract Processor/Procurement Specialist

Client: NYCSCA HR

Location: Long Island City

Duration: Indefinite

Explain the function(s) to be performed by the requested staff member:

• Process purchase orders.
• De-obligate or decrease purchase orders (POs) as needed based on updated requirements, cancellations, or budget adjustments.
• Ensure PO records accurately reflect current order status and value.
• Receive and review De- obligation/Decrease Request Forms submitted by internal stakeholders.
• Request and track Quotes from vendors and stakeholders.
• Verify accuracy and completeness of requests before processing.
• Route or escalate incomplete or unclear requests for clarification.
• Request and follow up on MOCS (Minority/Woman/Owned Certification, or applicable compliance) forms.
• Request and track vendor information updates (address, contact, banking, certification changes).

Qualifications: 

• High school diploma required, associate or bachelor’s degree in business administration, Supply Chain, or related field preferred.
• 1–3 years of experience in procurement, purchasing, or accounts payable support.
• Familiarity with purchase order systems and vendor management processes.
• Strong organizational skills and attention to detail.
• Excellent written communication skills for vendor correspondence.
• Ability to manage multiple requests and follow-ups simultaneously.
• Proficiency in Microsoft Office (Excel, Outlook) and ERP/procurement software.

Key Competencies: 

• Time management and follow-through.
• Professional communication.
• Compliance and documentation tracking.