Payroll Coordinator

Job Description

Job Description

Company Summary Our client is a well-established, family-owned manufacturer with a multi-generational history and a strong reputation for producing high-quality, American-made products distributed to customers around the world. Known for a stable, non-corporate culture and recognized as a top employer in the region, the company continues to grow and is investing in its team for the future. Job Summary Our client is seeking a Payroll Coordinator to join a lean, high-visibility payroll function. This is a succession and knowledge-transfer hire: the incoming Coordinator will train alongside the current payroll lead through a full cycle of weekly payroll and year-end processing before stepping into the role as the primary payroll owner. Responsibilities Process weekly payroll accurately and on time, including calculation of wages, overtime, and bonuses/commissions Review time records, validate hours and exceptions, and follow up directly with managers as needed Maintain accurate, up-to-date employee records, including new hires, terminations, and changes to pay or direct deposit information Manage timekeeping systems and processes, including supporting hourly employee time clock/scan procedures Handle deductions, including wage garnishments, and process PTO tracking Ensure payroll activities comply with applicable federal, state, and local laws and regulations Prepare payroll reports for management and auditing purposes Serve as the primary point of contact for employee payroll questions across all levels of the organization, from hourly staff to executives Partner with HR and finance to keep payroll data accurate and processes efficient Work with the payroll system vendor to address issues or system updates Requirements Minimum of 5 years of hands-on payroll experience Working knowledge of ADP payroll systems, with relatively recent hands-on exposure Proficiency in Microsoft Excel, particularly filtering and working with payroll report exports Comfortable serving as the sole primary payroll owner and point of contact Comfortable and confident interacting face-to-face with employees at all levels, including hourly staff, managers, and senior leadership Experience in an environment with hourly employees, payroll exceptions, and PTO tracking High school education or equivalent Preferred Requirements Background in a manufacturing or distribution environment, given the volume and mix of employee types Experience with commission-based payroll in addition to salaried and hourly Direct experience with ADP Workforce Now A track record of long-term stability with employers, rather than frequent job changes Compensation/Benefits Base compensation: $30/HR-$35/HR Profit sharing Medical benefits with the majority of premium costs covered by the employer 401(k) with company match, eligible after 90 days Location Cincinnati, Ohio. This is a fully onsite position, five days per week, with a standard schedule (either 7:30 AM–4:30 PM or 8:00 AM–5:00 PM).