Docketing Specialist

Docketing SpecialistBirch, Stewart, Kolasch & Birch, LLP, an internationally recognized intellectual property law firm located in Vienna, VA, has an exciting opportunity for a qualified Docketing Specialist. The Docketing Department shoulders the responsibility of ensuring data clarity reflects portfolio accuracy. As the Docketing Department serves as the catalyst for foundational IP knowledge utilized by the firm, the construction of docketing teams within the department serves to ensure department personnel are well-versed in all areas of IP docketing. As such, Docketing Specialists are cross trained in prosecution matters relating to Patents and Trademarks as well as docketing matters relating to PTO due dates. This is a non-exempt position and it reports to the IP Manager.Areas of ResponsibilityProjected Duties and ResponsibilitiesFully adhere to firm confidentiality standards to include, but not limited to: attorney – client correspondence and communications.Review all incoming correspondence received from, but not limited to, PTO, Clients, Foreign Associates, Assignees and Contacts.Docket due dates in firm IP portfolio management system; docketable dates to include, but not limited to, PTO due dates.Forward reviewed correspondence with non-docketable dates to appropriate department(s) and/or individual(s).Create new records in firm IP portfolio management system upon Docketing Manager request.Electronically store all incoming PTO, client and Foreign Associate correspondence in firm IP portfolio management system.Adhere to internal timetable for handling and clearing the department docket.Copy, scan and save all communications in the appropriate document management system.Customer Service and CommunicationsAdheres to department policies and procedures regarding routing of non-docketable communications.Orientation, Training and DocumentationCross-trained by the Docketing Group Leader and Team Leaders and the Docketing Manager in all areas of docketing responsibility pertaining, but not limited to: US Patents, International Patents, US Trademarks and International Trademarks.Utilize and provide feedback for documented guidelines, processes and procedures.Work ExperienceMinimum of six (6) months experience in an Intellectual Property environment.Knowledge and ExpertiseRequired:Minimum high school diploma.Knowledge of and experience with general office software such as Microsoft Word, Excel, Access, Outlook, etc.Strongly preferred:Knowledge of and experience with mainstream IP Portfolio Management software such as CPI, Inprotech, Foundation IP, Master Data, PATTSY, Patricia, etc.Great attention to detail, including neatness, accuracy, and ability to review and perform data entry of PTO and client correspondence.Other RequirementsService‑oriented individual with enthusiasm for the challenges of providing complex services in a law firm setting.Detailed-oriented individual possessing organizational skills.Well-rounded, approachable individual able to effectively communicate with others in a professional setting.Facility for creative problem solving.Excellent oral and written communication skills.Ability to forge relationships with management, colleagues and a diverse clientele.Ability to multi‑task and work in a fast‑paced environment.Ability to fully adhere to firm confidentiality standards. #J-18808-Ljbffr