Administrative/accounts payable coordinator

Job Title: Receptionist/Accounts Payable Coordinator Location: Deerfield Beach, FL (On-Site)

Position Type: Full-Time, Monday - Friday, 8AM-5PM

About Us: We aren't just any manufacturing company, we are a premier, industry leader that has been shaping American spaces for nearly a century! Headquartered in sunny Deerfield Beach, FL, we utilize state-of-the-art technology, advanced robotics, and high-tech fabrication to manufacture top-tier facility solutions. From local schools to massive professional sports stadiums and arenas nationwide, our products are everywhere. What You'll Do: Front Office & Culture Coordinator:

• The Face of the Office: Warmly greet visitors, answer and route incoming phone calls, and manage the daily mail.
• Logistics & Supply Chain: Keep the main office and all of our distribution centers fully stocked by managing supply orders, vendor approvals, and maintaining office equipment like our Ricoh machines.
• HR & Scheduling Support: Keep our operations running smoothly by tracking vehicle schedules, updating the master PTO calendar, and auditing bi-weekly missed punches in ADP.

Accounts Payable Clerk:

• Invoice Auditing: Vet, audit, and voucher all incoming invoices for major accounts, including Allsteel, Majestic Steel, and Office Depot.
• Expense Compliance: Audit receipts within Expense Path, build expense reports for designated managers, and proactively follow up with cardholders regarding outstanding items.
• Credits & Tracking: Generate and submit steel scrap credits to Allsteel and Majestic; manage monthly utility invoicing and maintain the regular expense spreadsheet.
• Ledger Maintenance: Record check mailing dates in the AP check registers, date-stamp invoices upon mailing, and process/log monthly engineering cost rolls into Excel.
• Disbursements: Oversee the mailing of all checks and certified letters, ensuring precise tracking records are maintained.

What We Are Looking For:

• Tech-Savvy: Microsoft Excel is a must. Experience with ADP or Expense Path is a huge plus!
• The Multi-Tasking Marvel: Someone who can comfortably switch gears from auditing a spreadsheet to welcoming a guest with a smile without missing a beat.
• Dependability: A trustworthy professional who takes pride in flawless accuracy and respects data confidentiality.
• Communicator: Excellent professional communication skills, both over the phone and via email.

salary: $18 - $20 per hour
shift: First
work hours: 8 AM - 5 PM
education: No Degree Required

Responsibilities

Front Desk & Adminstrator Coordinator:

• The Face of the Office: Warmly greet visitors, answer and route incoming phone calls, and manage the daily mail.
• Logistics & Supply Chain: Keep the main office and all of our distribution centers fully stocked by managing supply orders, vendor approvals, and maintaining office equipment like our Ricoh machines.
• HR & Scheduling Support: Keep our operations running smoothly by tracking vehicle schedules, updating the master PTO calendar, and auditing bi-weekly missed punches in ADP.
• Lead by Example: Train temporary staff to cover the front desk so you can completely unplug and relax during your own well-deserved PTO!

Accounts Payable Clerk:

• Invoice Mastery: Vet, audit, and voucher incoming invoices for selected vendors.
• Expense Path Champion: Audit receipts, build expense reports for key management team members, and proactively chase down missing submissions from cardholders.
• Credits & Utilities: Generate and submit credits and manage the regular monthly expense spreadsheets and utility invoicing.
• Data & Engineering Support: Log monthly cost rolls into Excel for our Engineering team and keep the AP check registers meticulously updated.
• Secure Disbursements: Handle the mailing of checks and certified letters, tracking every piece of critical mail perfectly.

The essential functions of this role include:

• working in a smoke free environment

Skills

• Accounts Payable
• Expense Reports
• Administrative Duties
• Answering Phones
• Ordering Supplies
• Scheduling
• Mail Distribution
• Recording

Qualifications

• Years of experience: 2 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on click.appcast.io.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.