Legal Assistant I - Criminal Division

Description Snohomish County is located in northwest Washington between the Puget Sound and the Cascade Mountains. Just 15 miles north of Seattle, the county is rich in scenery and has a thriving economy. It is a great place to live, work, raise a family and play. The Snohomish County Prosecuting Attorney’s Office is responsible for prosecuting all adult and juvenile felony cases referred by county law enforcement agencies, and all misdemeanor and gross misdemeanor cases referred by the county sheriff, the State Patrol, all state agencies, and some cities who have contracted with the county for misdemeanor prosecution services. Job Duties Prepares and types legal documents and correspondence; processes documents to meet legal requirements and deadlines; files documents with the various state, federal, and appellate courts, commissions and boards; forwards documents to other agencies/parties as necessary. Sets up and maintains legal files and filing systems; files and retrieves information and materials as necessary. Collects, opens, sorts and distributes mail; stuffs envelopes and addresses outgoing mail. Enters data in case management system; proofs and corrects work entered; retrieves information from case management system or hard files. Locates, reviews and retrieves information from various software systems. Receives and directs incoming calls and/or visitors; determines their needs, answers questions, directs them to the proper area and furnishes documents as appropriate; places calls for attorneys to secure information as requested. Schedules appointments, meetings, conference rooms and makes travel arrangements as necessary. Schedules court hearings, depositions and trials; and ensures all associated files for those events are available and complete. Closes, scans and archives files; purges files of obsolete or incorrect information and performs special projects as directed. Assists with the collection, documentation and tracking of discovery documents and digital media. Other Duties Collects and compiles data; prepares various reports and time sheets as necessary. May perform all the duties of subordinate level employees. Performs related duties as required. Minimum Qualifications One (1) year of legal secretarial experience; or completion of an accredited legal secretarial or related program; or any equivalent combination of training and/or experience that provides the required knowledge and abilities. Must pass job related tests. Special Requirements A valid Washington State Driver’s License may be required for employment. Typing of sixty (60) wpm is required. Knowledge and Abilities Legal terminology and legal document formats Rules of civil and/or criminal procedure Standard office practices and procedures and commonly used equipment Proper English, spelling, grammar, punctuation and word usage Ability To Accurately and timely manage a high volume of work Accurately prepare and process all types of legal documents Type accurately Maintain all ethical and professional standards of the office and county Observe strict confidentiality regarding all information obtained in course of employment Produce work product that meets professional standards of quality, neatness, accuracy, and promptness Deal tactfully and courteously with attorneys, judges and the general public Maintain necessary records and prepare required documents/reports Operate standard office equipment Communicate effectively and courteously Work calmly under pressure, meet deadlines and cope with interruptions Interact with distraught or difficult individuals Set up and maintain office files Supervision and Working Conditions Employees receive general supervision from a supervisor and/or an administrative superior as assigned. Assignments are made by indicating generally what is to be done, the quantity of work expected and any deadlines, which are to be met. Employees carry out recurring assignments on their own initiative and receive additional, specific instructions for new or unusual assignments. Work may be checked to ensure timely completion and accuracy. Work is evaluated through conferences, periodic reviews and written evaluations. The work is performed in an office environment. Criminal Division only – may work on cases containing violent or sexual subject matter. EEO Statement Snohomish County is an Equal Employment Opportunity (EEO) employer. Accommodations for individuals with disabilities are provided upon request. Benefits Medical Insurance Vision Insurance Dental Insurance Retirement Basic Group Term Life Insurance / Accidental Death and Dismemberment (AD&D) Insurance Long Term Disability (LTD) Commuting Benefits Employee Assistance Program (EAP) Partners for Health Employee Wellness Program Leave & Holidays Deferred Compensation 457(b) Supplemental Group Term Life Insurance Additional Accidental Death and Dismemberment Insurance (AD&D) Flexible Spending Accounts (FSA) Supplemental Individual Insurance Policies #J-18808-Ljbffr Snohomish County, WA