Confidential Legal Assistant

This position regularly performs a variety of duties which provide administrative secretarial support to attorneys, managers and supervisors in the Legal Department and includes typing, creating and maintaining files, and accessing and updating databases. The work performed is highly confidential and sensitive in nature and follows established procedures and general directions; incumbents operate independently and apply established guidelines and alternatives to make routine judgments and decisions. Incumbents may develop and recommend changes in workflow or procedures that increase efficiency. Other duties may be assigned as needed. Responsibilities Prepares, reviews, and evaluates department documents for appropriateness, completeness, and accuracy; processes documents according to guidelines. Assists with preparation of case files and legal documents. Provides customer service on the telephone or in-person to city staff, attorneys, and the general public; receives and screens visitors; and handles basic inquiries to the prosecutor’s office. Prepares and processes a variety of legal forms and documents; submits to attorneys for approval, revision, or signature; ensures timely and accurate completion in accordance with legally mandated time frames, court requirements, and established departmental procedures and internal processing timelines. Maintains specialized databases, including entering and retrieving information for the prosecutor’s office into the case management system. Sorts, compiles, and files records, reports, and other documents. Maintains confidential files and records; establishes and maintains an efficient records management system for efficient storage and retrieval of files and records. Prepares court calendars; coordinates arrangements for witness appearances at trials and hearings ensuring compliance with court procedures and service of process; schedules interviews with victims, witnesses and police officers. Processes discovery requests. Creates and maintains a variety of logs and other tracking tools. Relieves other clerical and office support personnel as needed. Assumes duties of the Paralegal in his/her absence. Removes and destroys records according to legal retention requirements. A combination of the experience, education, and training listed below which provides an equivalent background to perform the work of this position. Experience One year of general office experience or administrative support experience. Experience in a legal office, prosecutor’s office, court system, or other government environment is preferred but not required. Education and Training High school diploma or GED. Additional training or coursework related to assigned program area preferred. The physical demands and characteristics of the work environment described here are representative of those occurring in the performance of the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the essential functions of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must frequently lift up to 10 pounds; occasionally lift and/or move 10 to 20 pounds; and seldom lift and/or move 21 to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. This position works in an office, and the noise level in the work environment is usually low to moderate. This position description generally describes the principal functions of the position and the level of knowledge and skills typically required. It does not constitute an employment agreement between the employer and employee, and it is subject to change as the needs of the employer and the requirements of the job change. Non-union #J-18808-Ljbffr City of Marysville