Accounts Payable Specialist

Job Title

Accounts Payable Specialist

The ideal candidate can independently manage high-volume AP with exceptional accuracy, stay organized across invoice approvals and deadlines, and proactively improve the team's workflow without needing close supervision.

Must-haves

4+ years of Accounts Payable or accounting experience

Experience with high-volume invoice processing

Experience with accounting/ERP systems

Proficiency with Excel (e.g. VLOOKUPs, PivotTables, data organization, etc.)

Ability to manage your workload independently with minimal oversight

Ability to quickly learn new systems and adapt during an ERP migration

Deep understanding of GL accounts, departments, and expense classification (e.g. COGS, SG&A, etc.)

Strong communication skills in both spoken and written English

What Makes You Stand Out

Startup experience

Experience with Microsoft Dynamics (e.g. NAV/Navision, 365 Business Central, etc.)

Experience with AI tools to automate accounting workflows (e.g. Microsoft Copilot, etc.)

Experience implementing process improvements within an AP function

Bachelor's Degree in Accounting, Finance, or equivalent

What You Will Work On

Process and enter large volumes of invoices accurately, both daily and at month-end

Review invoices to confirm correct vendors, due dates, departments, jobs, and GL accounts

Classify expenses as COGS or SG&A and ensure they are posted correctly

Route invoices through the approval workflow and follow up on pending approvals

Build and maintain an organized system to track invoices submitted for approval

Learn the company's chart of accounts, GL structure, and invoice cadence

Keep accurate AP records and ensure invoices are processed on time

Support the transition from Microsoft Dynamics NAV 2018 to Microsoft Dynamics 365 Business Central

Use automation and AI tools to streamline repetitive invoice-processing tasks

Identify opportunities to improve efficiency within the AP process

What success looks like in the first 30 days:

Understand the business, departments, chart of accounts, GL structure, and invoice-processing workflow.

Become familiar with the accounting system and begin independently processing invoices.

What success looks like in the first 90 days:

Consistently and accurately manage a high volume of invoices.

Understand the cadence and requirements of different invoice types.

Effectively classify and route invoices according to department, COGS/SG&A, vendor, job, and GL requirements.

Establish a reliable system for tracking approvals and following up on outstanding invoices.

Demonstrate strong time management, organization, and independence.