Operations Coordinator

Overview We are seeking a highly organized and dependable Operations & Fulfillment Coordinator to support day-to-day shipping, fulfillment, inventory management, and administrative operations at a corporate headquarters location. This role plays a critical part in ensuring inventory accuracy, timely shipment processing, and smooth operational execution across multiple business functions. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple priorities in a fast-paced environment while maintaining a high level of professionalism and accountability. Responsibilities Fulfillment & Shipping Operations Manage daily fulfillment and shipping activities from the headquarters office Coordinate with UPS and other shipping providers to ensure on-time pickups and deliveries Prepare, process, and track shipments accurately Monitor customer portals and internal systems to ensure timely order fulfillment and shipment resolution Investigate and resolve shipping-related issues as needed Inventory Management Maintain accurate inventory records for: Product samples Marketing materials Packaging supplies IT equipment Company assets Perform inventory tracking and reconciliation activities Monitor stock levels and proactively reorder supplies to prevent disruptions Ensure inventory data is accurate and up to date Administrative & Operational Support Enter and maintain shipment and inventory information within the ERP system Maintain operational reports, trackers, and records with a high degree of accuracy Monitor and document operational activities and performance metrics Support special projects and process improvement initiatives Assist with additional operational and administrative responsibilities as assigned IT Equipment & Asset Management Track and maintain IT equipment inventory Coordinate equipment replacement, procurement, and inventory updates Communicate inventory and equipment needs to appropriate stakeholders Required Qualifications Minimum of 2 years of experience in: Operations Shipping and logistics Fulfillment Inventory management Administrative support Strong organizational and time-management skills Exceptional attention to detail and accuracy Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment Strong written and verbal communication skills Proficiency with: Microsoft Outlook Microsoft Excel Other Microsoft Office applications Experience maintaining reports, trackers, databases, and inventory records Strong problem-solving abilities Ability to work independently with minimal supervision Proven reliability, professionalism, and accountability Preferred Qualifications Experience using ERP systems Experience with shipment tracking platforms and logistics tools Inventory control or warehouse support experience Experience coordinating with third-party shipping and logistics providers Knowledge of fulfillment, shipping, and inventory best practices #J-18808-Ljbffr