Office Associate

Job Description

Job Description

The Office Associate provides administrative and operational support to ensure the efficient day-to-day functioning of the office. This role requires strong organizational skills, attention to detail, excellent customer service, and the ability to manage multiple tasks in a fast-paced environment.

• Manage daily office operations, including handling mail, emails, phone calls, and file management. 
• Greet visitors and answer incoming phone calls in a professional and courteous manner.
• Manage incoming and outgoing mail, packages, and deliveries. 
• Maintain organized filing systems, both electronic and paper. 
• Schedule appointments, meetings, and conference rooms. 
• Prepare correspondence, reports, and other office documents. 
• Order and maintain office supplies and inventory. 
• Assist with data entry, recordkeeping, and document management. 
• Support accounts payable/receivable and basic bookkeeping tasks, as needed. 
• Coordinate office equipment maintenance and service requests. 
• Provide administrative support to management and other departments. 
• Maintain confidentiality of sensitive company information. 
• Perform other administrative duties as assigned.

Qualifications

• Associate's degree; Bachelors Degree Preferred
• Minimum of 2 years’ administrative experience required; 
• Experience in property management, real estate, or related field preferred.
• Strong Customer Service, conflict resolution, and communication skills.
• Proficiency in Microsoft Office including Microsoft Teams
• Organized, Detail-oriented, and able to manage multiple tasks simultaneously
• Knowledge of housing regulations and fair housing laws preferred. 
• Valid driver’s license and reliable transportation required.
• Must be able to walk community and move (lift and/or twist) a minimum of 20 lbs.