Front Desk Coordinator

Job Description

Job Description

We are looking for a Front Desk Coordinator to serve as the first point of contact for a busy office in Wisconsin. This Contract position is ideal for someone who brings a welcoming presence and enjoys keeping day-to-day front office operations organized and running smoothly. The role supports employees, guests, and leadership visitors while contributing to a detail-oriented, business-casual workplace environment.

Responsibilities:
• Welcome visitors, clients, and senior leaders with a courteous and detail-oriented approach while creating a positive front office experience.
• Oversee daily reception activities, including handling incoming calls, monitoring guest arrivals, and coordinating deliveries and courier drop-offs.
• Keep shared spaces presentable and functional by replenishing office materials and supporting the overall organization of common areas.
• Assist with distributing and collecting organization or membership passes as needed at the front desk.
• Provide support for catered meetings by helping prepare rooms, arranging refreshments, and assisting with post-event cleanup when available.
• Offer administrative and concierge-style assistance to the onsite team, following established guidance and office procedures.
• Manage mail and package flow to help ensure timely receipt and distribution within the office.
• Support calendar-driven front desk tasks and other office coordination needs that arise during the workday.• Prior experience in reception, front desk coordination, or administrative support is preferred.
• Strong communication skills with the ability to interact confidently with employees, guests, clients, and executive-level visitors.
• Detail-oriented presentation and dependable work habits suited to a client-facing office setting.
• Ability to handle inbound calls, visitor check-ins, and multiple front desk tasks with attention to detail.
• Comfortable assisting with office logistics, including mail handling, supply upkeep, and meeting support.
• Organized approach to managing routine responsibilities and changing daily priorities.
• Familiarity with basic administrative coordination, including calendar-related support and general office assistance.