Community Engagement Coordinator

Job Description

Job Description

WEAVE’s mission is to promote safe and healthy relationships and support survivors of sexual assault, domestic violence, and sex trafficking. WEAVE’s vision is that when everyone acts, violence ends.

Position Summary:

The Community Engagement Coordinator works closely with the Philanthropy team, WEAVE colleagues, community members, volunteers, donors, and business partners to achieve revenue goals and create meaningful engagement opportunities that support WEAVE’s strategic plan and the survivors it serves. This role will support WEAVE's fundraising events, serves as the primary point of contact for Community Partner Events benefiting WEAVE, coordinates in-kind donation drives and community giving initiatives, supports internal events and meetings, and manages volunteer engagement across the organization. The Community Engagement Coordinator also collaborates closely with WEAVE’s retail operations to support volunteer recruitment, engagement, and recognition efforts that enhance the success of volunteers at WEAVE’s retail locations.

Success in this position is measured by the achievement of defined metrics—including revenue targets, in-kind donation goals, volunteer recruitment and retention, community engagement outcomes, and event success—as well as the satisfaction of community partners, donors, volunteers, and other stakeholders. The Community Engagement Coordinator thrives on managing multiple projects with strong attention to detail, builds and maintains positive relationships with diverse audiences, and brings fresh ideas that create meaningful opportunities for involvement and support. A results-driven mindset, strong collaborative skills, and a commitment to excellence in constituent experience are essential.

Essential Functions:

Community Partner Event Management

• Implement and manage WEAVE’s Community Partner Events (events that raise funds or secure in-kind donations) including screening applications, providing event support, attending events or coordinating WEAVE representatives’ attendance, and managing donor relationships for event organizers.
• Oversee process and organization of in-kind donations.
• Responsible for managing a portfolio of community partner event related donors and ensuring appropriate communications and stewardship in alignment with WEAVE’s ongoing donor engagement and stewardship efforts.
• Work with Director of Philanthropy & Communications to identify marketing and media relations opportunities.

WEAVE Events/Meetings

• Manage logistics and execution of tasks in support of philanthropic events and meetings including vendor relations, permit and contracting, set up/breakdown, and volunteers and support staff.

• Solicit donations for auctions and raffles.

• Work with Director of Philanthropy & Communications to identify marketing and media relations needs and strategy.
• Assist with event/meeting budgets, timelines, and materials and tracking progress.
• Coordinate post-event evaluations and analysis.
• Work with Director of Philanthropy & Communications to develop comprehensive sponsorship packages with a range of benefits and price options.
• Provide support with sponsorship process including distribution of materials, invoicing, ensuring benefits are provided at levels promised, and providing exceptional customer service to sponsors and their guests.

• Implement and analyze post event surveys.

Volunteer Engagement

• Serve as the primary point of contact for volunteer inquiries.

• Identify and manage volunteer needs for events or projects and recruit volunteers.

• Act as the organization's subject matter expert for the volunteer management database, ensuring data accuracy, integrity, reporting, and effective utilization by staff and volunteers.
• Collaborate and support WEAVE Thrift Volunteer Lead with thrift store volunteer activity.

• Be an active member of local volunteer support organization.

• Support departments that engage volunteers by coordinating onboarding requirements, verifying required trainings, and ensuring volunteer hours and participation are properly documented.
• Lead volunteer orientation or WEAVE 101 trainings as needed.
• Develop and implement volunteer recognition and appreciation activities.
• Implement and analyze volunteer surveys.

• Provide training for volunteers as needed.

Other Responsibilities

• Attend and participate as a member of the Philanthropy Team in meetings to formulate and implement policies and plans to meet the organization’s goals.
• Attend and participate in staff and other agency-wide meetings and committees.
• Other job duties as assigned.

Qualifications:

• BA degree in applicable field preferred. Additional position related experience may be substituted
• Two years related experience in community engagement, project management, volunteer coordination, and/or event coordination.
• Two years professional experience in the nonprofit sector strongly desired.
• Experience overseeing volunteers or staff.
• Proficiency in Office 365 tools including use of SharePoint & Microsoft Teams, and Microsoft Office products, including Word, Outlook, Excel & PowerPoint. Strong computer skills including graphic design software and capacity to learn various online database, design and project management programs.
• Ability to maintain a cooperative, professional demeanor with clients, volunteers, staff, and community members.
• Excellent writing and editing skills.
• Excellent verbal communication and presentation skills.
• Ability to organize time effectively and work on a variety of projects in the same timeframe.
• Proficiency with office machines, including computers, database systems, scanners
• High level of accuracy, organizational skills, and ability to handle multiple tasks.
• Ability to work with minimal supervision.
• Bilingual in spoken and written Spanish strongly desired but not required.
• Complete WEAVE’s peer counselor training program and pass background (post-hiring requirement).
• Valid California Driver’s license and reliable transportation, including vehicle insurance.

ADA Job Characteristics: 

WEAVE is committed to providing inclusive, accessible, and respectful workplaces for all staff, including those with disabilities such as being in a wheelchair, Deaf or Hard of Hearing, blind or low vision or other access or functional needs and we works to equip staff of all abilities with reasonable accommodation to perform their job functions. These can include the provision of adaptive equipment, materials in alternate formats, and flexible work schedules.  Our priority is to provide ongoing, individualized accommodation to give all staff access to resources best suited to their needs.  If you require accommodation to access this job application, please send a request to View email address on us.fitly.work. 

The work environment is in residential program settings. Local driving is required to various agency sites. Must be able to lift and carry 25 lbs. often and move 50 lbs. Occasionally, extend both arms above the head and/or reach below the waist, stoop, squat, crawl, bend the back to retrieve items, climb stairs, or use an elevator. Employees may also need to remain in one position (i.e. sitting or standing) for an extended period while completing work tasks. Must be able to efficiently operate a keyboard and mouse or adaptive equivalent, write reports, take notes; utilize desk tools such as phones or calculators, and utilize larger office equipment such as printers and copy machines. Communicate clearly and concisely with others. Apply above average reasoning and detail as required in the accomplishment of duties.

Reasons to Work for WEAVE:

• Compensation & Benefits : We offer competitive non-profit wages, 100% health insurance premium coverage for most eligible employees, dental and vision insurance, long-term disability, and life insurance, a 401(k) plan with employer match contributions, paid holidays, generous PTO accrual, California Paid Sick Leave, an Employee Assistance Plan, and more.
• Growth-Oriented : WEAVE encourages employees to constantly learn and grow their skills; we provide continuing education opportunities, social justice learning opportunities and when possible, we strive to give staff opportunities to attend appropriate conferences and seminars relevant to their work.
• Collaborative & Inclusive Culture: We are committed to a diverse, inclusive, and accessible work environment where all staff and clients feel welcome; we celebrate our differences and actively seek out new perspectives from our staff to improve our programs and services. The successful candidate must be willing and able to work positively with other staff and clients with broad arrays of backgrounds and life experiences. All employees of WEAVE have a responsibility to always treat others with dignity and respect. All employees are expected to exhibit conduct that reflects inclusion during work, at work functions on or off the work site, and at all other organization-sponsored and participative events. All employees are also required to attend and complete annual diversity, equity, and inclusion awareness training to enhance their knowledge to fulfill this responsibility.

Equal Employment Opportunity (EEO) Statement:
WEAVE INC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.