HR Assistant, Part-Time

SUMMARY: National Capital Treatment & Recovery, formerly Phoenix House, a nonprofit substance use treatment facility in Arlington, VA is hiring a part-time HR Assistant to join the HR team. This position provides administrative support to the human resources teams, with a focus on compliance and credentialing requirements. This position requires strong attention to detail.  This position is a part-time, 20 hours a week, hourly position with a flexible schedule.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Main point of contact on all credentialing for employees with licenses (MD, NP, LPC, LCSW, LPN, etc.) and certifications (CSAC, CSAC-A, etc.). This includes working with outside vendors on credentialing providers with insurance payors.
• Responsible for the corporate insurance applications for new providers as applicable. This includes working with insurance brokers on medical malpractice and certificates of insurance.
• Work with employees on the CSAC/CSAC-A credential. Tracking requirements, certification, and recertifications. Assist new employees with obtaining the CSAC/A.
• Responsible for administrative support for department including purchase requests, credit requests, ordering supplies and catering where needed. 
• Audit employee files and follow up on any outstanding documentation needed.
• Assist with administrative on-boarding tasks and follow up.
• Additional duties as assigned 
• Responsible for maintaining ethical standards and continued professional growth, including 

1. Abide by Program and NCTR policy and procedures 
2. Ensure all CARF standards are instituted and maintained 
3. Promote, in public and private contacts, the quality standards and ethical practices of NCTR staff. 
4. Continue professional growth by attending trainings to increase skill and knowledge and to set appropriate example for staff 
5. Maintain professional boundaries with staff and clients 

QUALIFICATIONS:   

• High school or equivalent diploma (GED): required. 
• Bachelor's degree:?preferred 
• 3-5 years' experience in an office setting, Human Resources experience preferred 
• Demonstrated commitment to exceptional professionalism and service to customers 
• Strong verbal and written communication skills 
• Ability to work effectively as a team member 
• Effective organizational, time management and planning skills 
• Strong computer skills required with excellent, established skills in Microsoft Office products required (Outlook, Word, Excel, PowerPoint) 
• Experience working with diverse populations. 
• Ability to prepare and maintain required documentation 
• Ability to comply with state and federal regulations regarding confidentiality 

KNOWLEDGE AND SKILLS:  

To perform this position successfully, you must be able to perform each essential duty and responsibility satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform their essential duties and responsibilities. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Must have strong technical skills. You should be able to use MS365 including Outlook, Excel and have demonstrated proficiency in HRIS systems.
• Ability to work and communicate with others. 
• Ability to prepare and maintain required documentation.
• Ability to comply with state and federal regulations regarding confidentiality. 
• Be able to seriously multi-task and willing to learn quickly 
• Be professional, competent, detail-oriented and self-directed 

PHYSICAL DEMANDS  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential duties and responsibilities. While performing this job, one typically spends time sitting, walking, standing, climbing stairs, carrying, lifting up to 10 pounds, listening, speaking, typing, reading, and writing. 

WORK ENVIRONMENT  

The work environmental characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential duties and responsibilities. 

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties, as necessary. 

NCTR is an equal employment organization.