Administrative Coordinator III

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When you join the UMass Chan Medical School team, you join us in advancing together to improve the health and well-being of our diverse communities throughout Massachusetts and across the US and the world.Together, we lead in education, research, health care delivery, and public service. Your life’s work is more than a career. It’s an expression of your passion, intellect, skill, and drive.UMass Chan's commitment to excellence, innovation, competitive benefits, and work-life integration will allow you to build a professionally rewarding career as we work together to better or improve the health of people around the globe.

GENERAL SUMMARY OF POSITION:

Under the general supervision of the Director or designee, the Administrative Coordinator performs complex and varied financial and department administrative functions.

MAJOR RESPONSIBILITIES:

• Participate in the evaluation and implementation of procedures, programs, and ensure that proper procedures are followed
• Evaluate methods, procedures or develop alternative techniques for processing work or improving operating the efficiency/effectiveness of Department
• Develop and/or modify and maintain the Human Resource database for the Department, including oversight of all PA and payroll processing and maintaining personnel files. Advise departmental personnel on Human Resource policy and procedures
• Maintain an ongoing administrative relationship with appropriate departments UMMS
• Responsible for issuing correspondence pertaining to departmental issues
• Prepare position descriptions, requisitions, and advertisements for all positions in the department. Interview and select office support staff in conjunction with faculty
• Administer the preparation and submission of grant proposals
• Maintain liaison with granting agencies and investigate potential grant projects and sources of grant funds
• Project, develop and prepare budgets. Supervise dispersion of funds and income generated
• Work closely with sponsor study monitors in preparing budget and providing all required documentation by government regulatory agencies
• Develop and prepare monthly management reports as assigned
• Coordinate special projects as assigned
• Perform other duties as required.

REQUIRED QUALIFICATIONS:

• Bachelors degree in Business Administration, Management, Accounting, a related field, or equivalent experience
• 2 years of budgeting, accounting, administrative, or related experience
• Demonstrated supervisory ability and the skills to communicate with individuals and groups both orally and in writing
• Proficiency in using Microsoft Office applications and databases

Posting Disclaimer:

This job posting outlines the primary responsibilities and qualifications for the role but is not intended to be an exhaustive list.Duties and expectations may evolve in response to the needs of the department and the broader institution.

In alignment with our commitment to pay transparency, the base salary range for this position is listed above (exclusive of benefits and retirement).At UMass Chan Medical School, final base salary offers are determined based on a combination of factors, including your skills, education, and relevant experience.We also consider internal equity to ensure fair and consistent compensation across our teams.

Please note that the range provided reflects the full base salary range for this position. Offers are typically made within the midrange to allow for future growth and development within the role.

In addition to base pay, UMass Chan offers a comprehensive Total Rewards package, which includes paid time off, medical, dental, and vision coverage, and participation in a 401(a)-retirement plan, with the option to contribute to a voluntary 403(b) plan.

UMass Chan welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.