Billing Coordinator

Job Description

Job Description

We are looking for a detail-oriented Billing Coordinator to support invoicing and billing operations for a Long-term Contract position based in Bryan, Texas. This opportunity is ideal for someone who enjoys working in a fast-moving environment, verifying financial information, and resolving issues with accuracy and professionalism. The role requires close coordination with internal teams, strong analytical judgment, and confidence using business systems and communication tools to keep billing activities on track.

Responsibilities:
• Generate and update invoices each day by reviewing shipment records, billing support files, and related transaction details.
• Examine billing information for accuracy and completeness, ensuring charges are properly documented and aligned with company procedures.
• Research payment or invoice discrepancies across multiple systems and work with cross-functional partners to bring issues to resolution.
• Assemble recurring billing summaries and reporting materials for utility sites and other operational groups.
• Partner with teams in shipping, customer support, and plant operations to confirm billing inputs and clarify questions that affect invoicing.
• Use tools such as Oracle, Outlook, Microsoft Teams, and Excel to manage billing workflows, communication, and record tracking.
• Maintain orderly billing files and supporting documentation to assist with reporting needs and audit readiness.
• Spot inefficiencies in current billing processes and suggest practical improvements that support accuracy and timeliness.• Prior experience in billing, invoice processing, collections support, or other computerized billing functions.
• Working knowledge of basic accounting concepts and strong numerical accuracy in handling billing data.
• Advanced attention to detail with the ability to identify inconsistencies and prevent errors before finalizing invoices.
• Strong problem-solving skills and the ability to investigate issues independently in a deadline-driven setting.
• Proficiency with Microsoft Office, including Excel functions such as pivot tables and VLOOKUPs.
• Experience using enterprise billing or ERP systems, with Oracle experience preferred.
• Clear written and verbal communication skills and the ability to work effectively with multiple departments.
• Strong organizational skills, sound time management, and a customer-focused approach to follow-up and service.