Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Status: Full-time/Non-Exempt

Reports to: Accounts Payable Supervisor

Work Schedule: M-F (flexible hours)

Compensation: $22.00-24.00 per hour

This pay range encompasses multiple levels of the role. Career level and compensation depends on applicants credentials.

At Utilitra, base salary is one component of a competitive compensation package for employees. Our pay ranges are broad to allow for movement within our organization and to accommodate different skill sets and levels of expertise. We take into consideration a variety of factors including, but not limited to, skills, abilities, experience, education, and credentials, when determining the base salary offered.

Company Benefits

• Company-paid health insurance (medical, vision, dental, short-term and long-term disability, and life insurance are provided)
• 100% 401k match (up to 5% of salary)
• Paid holidays
• Paid personal/sick leave
• Paid vacation
• Paid parental leave
• Educational assistance
• Various discount programs

About Our Company:

Utilitra is a woman-owned provider of design, construction, and technology solutions, delivering trusted expertise across the full spectrum of infrastructure. Our diverse team of skilled professionals supports clients from the ground to the cloud, offering everything from underground construction and engineering to advanced technology, security, and IT solutions.

We are proud to be recognized by the St. Louis Business Journal as one of the Largest Woman‑Owned Businesses in the St. Louis area, one of St. Louis's 50 Fastest‑Growing Companies, and a Best Places to Work finalist. In addition, the St. Louis Post‑Dispatch has named Utilitra a Top Workplace for seven consecutive years.

Overview:

The Accounts Payable Specialist at Utilitra is responsible for managing the end-to-end accounts payable process, ensuring the timely and accurate processing of invoices and payments. This role requires meticulous attention to detail and a strong understanding of accounting principles to efficiently manage vendor relationships, process transactions, and maintain financial records in compliance with GAAP. You will play a crucial role in maintaining the financial health and operational efficiency of the company by ensuring that all financial obligations are met with precision.

Supervisory Responsibilities:

This position does not have direct supervisory responsibilities. However, the Accounts Payable Specialist may be required to provide training and guidance to new or junior staff within the department.

Duties/Responsibilities:

• Support operations by performing A/P and administrative functions.
• Reconcile and process vendor statements, checks, bank transactions, refunds, credits, and other mail related to Accounts Payable.
• Match vendor invoices to receiving documents.
• Enter invoices in the ERP for payment.
• Process check requests and tax payments, ensuring all appropriate approvals have been received.
• Generate a high volume of Accounts Payable and Refund Checks.
• Prepare monthly financial and various detailed analyses.
• Foster an environment of compliance with GAAP, adhere to and support policies, procedures, systems, and practices of the Accounting team.
• Research vendor statements, phone calls, and discrepancies.
• Resolve or assist in resolving customer account discrepancies, inquiries, and requests for refunds or credits.
• Continually analyze processes and practices, seeking ways to improve workflow, efficiency, response time, and timeliness of payment.
• Communicate with co-workers, management, vendors, and others in a courteous and professional manner.
• Maintain confidential financial data, ensuring all documents are scanned, indexed, and stored in a paperless environment.
• Cross-train in all facets of Accounting, preparing to fill in for anyone absent and to grow in responsibility and scope over time.

The person in this role will uphold the culture of Utilitra, including relationship building with customers as well as general behavior on Utilitra or client premises or at other Utilitra-sponsored events.

Requirements/Qualifications:

• High school diploma or equivalent required; some college preferred.
• Five (5) years of experience in bookkeeping or accounting.

• Proficiency in MS Office.
• Organizational skills, strong detail orientation, and prioritization are a must.
• Must possess good interpersonal and communication skills.
• Experience in the Construction Industry preferred.
• General understanding of the General Ledger Accounts and how they relate to invoices.

Physical Requirements:

• Extensive reading of both written figures and words, typed reports, and computer screens.
• Data entry up to six (6) hours per day.
• Phone communication approximately one (1) hour per day.
• Sitting for prolonged periods in meetings can be four (4) or more hours each day.
• Communicating verbally with other staff, contractors, vendors, and customers continually.

Utilitra is committed to building and sustaining an equitable and inclusive work environment where diversity is expected and valued. We believe that a diverse workforce benefits and enriches our mission, vision, and core values and is a critical component to our company's success.

Utilitra is an Equal Opportunity Employer. We proudly extend consideration for employment opportunities to all qualified applicants and employees without regard to race, color, religion, sex, age, national origin, disability, gender identity, sexual orientation, pregnancy, pregnancy-related conditions, protected veteran status, or any other criteria protected by law.