Inventory Administrative Assistant (US)

Inventory Administrative Assistant

Location: Erlanger, Kentucky Shift: Day

We are seeking a detail-oriented professional for the position of Inventory Administrative Assistant to support production operations through inventory management, material tracking, and administrative coordination. This role is responsible for researching and resolving material-related issues, maintaining accurate inventory records, and supporting cross-functional teams to ensure smooth production workflows.

Key Responsibilities

• Investigate and resolve material shortages, discrepancies, and quality concerns that may impact production schedules.
• Review inventory and production reports to identify material availability issues, inaccurate balances, and production delays.
• Research outstanding purchase orders, requisitions, and inventory transfers to determine root causes of supply challenges.
• Collaborate with production, procurement, and warehouse teams to ensure timely availability of materials.
• Analyze inventory variances and discrepancies; document findings and recommend corrective actions.
• Maintain accurate records of inventory adjustments, material losses, and usage trends.
• Assist with cycle counts, physical inventories, and inventory reconciliation efforts.
• Coordinate with internal stakeholders to track and resolve material flow issues.
• Support administrative functions including reporting, documentation, communication, and system updates.

Administrative Responsibilities

• Maintain organized records and ensure data accuracy within inventory and production systems.
• Generate reports and provide updates regarding inventory status and material availability.
• Support communication between departments to facilitate issue resolution and workflow efficiency.
• Perform general administrative duties such as filing, document management, and coordination activities.

Qualifications

• Previous experience in inventory control, warehouse administration, production support, or a related administrative role preferred.
• Strong analytical and problem-solving skills with attention to detail.
• Proficiency in Microsoft Office applications and inventory or ERP systems.
• Ability to manage multiple priorities in a fast-paced environment.
• Must be a US Citizen and commuting distance to Erlanger, KY.

Work Environment

• Day shift.
• Combination of office and warehouse settings.
• Regular computer use and movement throughout the facility.
• Exposure to standard warehouse conditions, including dust, materials, and varying temperatures.