H.R. Administrative Assistant

H.R. Administrative Assistant

Location: Madison Heights, VA (On-site)

Type: Full-Time (Monday–Friday, 8:00AM–5:00PM)

Pay: $16–$18/hr

Quality Archery Designs (QAD) has been manufacturing innovative and high-quality archery accessories in Madison Heights, VA since 1992. We are proud to foster a family-oriented culture where teamwork, respect, and integrity guide everything we do. Our employees are the foundation of our success, and we're committed to providing a supportive, rewarding, and growth-oriented environment.

We're looking for an enthusiastic, organized, and people-oriented H.R. Administrative Assistant to join the QAD family! This is an exciting opportunity to be at the heart of our Human Resources team — playing a key role in how we recruit, welcome, and connect with talented individuals who share our values. From representing QAD at job fairs and school visits to guiding new hires through onboarding and coordinating facility tours, you'll be a proud ambassador for everything that makes QAD a special place to work. If you enjoy building relationships, staying organized, and making a real impact on the team around you, we'd love to hear from you!

Responsibilities:

• Attend and represent QAD at job fairs — set up and run an engaging recruitment booth, interact with candidates, collect contact information, and identify strong fits for open positions.

• Conduct school and class visits at high schools, technical centers, and colleges to promote QAD career opportunities and share the company's mission and values with students.

• Lead portions of QAD facility tours for job candidates and visiting groups.

• Support the full recruitment lifecycle: source candidates, review applications, conduct phone screens, coordinate in-person interviews, and manage candidate communication.

• Assist with new hire onboarding — prepare welcome emails, set up employee profiles in time-keeping system, prepare onboarding documents, and guide new employees through their first day.

• Prepare and organize recruitment materials including employment cards, sign-up forms, giveaways, and presentation supplies for events.

• Coordinate logistics for recruitment events, including requesting company vehicles, reserving conference rooms, and communicating with managers and event contacts.

• Maintain accurate candidate records and hiring progress and provide regular updates to the Office Manager.

• Conduct reference checks for candidates advancing through the hiring process, following established QAD guidelines.

• Confirm offer letters have been received by candidates and support the transition into the onboarding process.

Qualifications:

• High school diploma or equivalent GED

• Valid Driver's License

• Excellent verbal and written communication skills in English

• Experience with computers

• Experience with Microsoft Outlook, Word, Excel, and PowerPoint

• Basic mathematic skills

• Administrative experience preferred

Benefits:

• We offer group health, vision, and dental insurance after 90 days of full-time employment.

• Nine paid holidays, paid vacation, and paid sick leave.

• Eligible to participate in a 401(k)-retirement plan, with company matching, after 1 year of full-time employment.

• Full-time employees have access to company equipment such as bows, indoor range, and outdoor 3D range after 90 days of full-time employment.

Job Tags:

Human resources, administrative assistant, archery, made in USA, office, family environment