Conference Assistant

Duvera's client, one of Houston's premier global law firms is searching for a Conference Center & Hospitality Assistant

Houston, TX 100% On‑Site Full-Time

We’re looking for a service‑driven professional to support the daily operations of a busy corporate conference center. This role partners closely with the Conference Center Coordinator to deliver exceptional hospitality, seamless meeting experiences, and high‑quality food & beverage service for internal and external guests. This position also provides backup support to Reception as needed.

What You’ll Do

• Conduct regular walkthroughs of conference rooms, coffee stations, and meeting spaces to ensure everything is clean, stocked, and guest‑ready

• Support all catering setups, breakdowns, and room configurations based on meeting requirements including loading dishwashers, washing trays, etc.

• Assist with ordering and maintaining inventory of catering, coffee, and supply items

• Coordinate food orders with catering partners and outside vendors

• Ensure timely delivery of food & beverage service for all meetings and events

• Support after‑hours events and internal/external functions as needed

• Collaborate with IT, Facilities, Office Services, and other internal teams to resolve service needs

• Use the room‑scheduling system to assign spaces and confirm meeting details with hosts

• Review daily guest lists and assist with special requests

• Provide backup coverage for Reception when required

• Handle additional hospitality and administrative tasks as assigned

Ideal Candidate

• Background in catering, hospitality, and/or restaurant operations — this experience is the strongest match for the role

• Conference center or law firm experience is helpful but not required

• Thrives in a fast‑paced, service‑oriented environment

• Brings a polished, professional presence and a genuine commitment to guest experience

What You Bring

• High School Diploma or GED

• 2+ years of experience in catering, conference services, events, or hospitality

• Strong customer service mindset with the ability to stay composed under pressure

• Excellent organizational skills, attention to detail, and follow‑through

• Ability to manage multiple tasks and shifting priorities

• Proficiency in Microsoft Office

• Flexibility to support varying schedules and occasional overtime

• Strong communication skills, good judgment, and a collaborative approach

• Ability to maintain confidentiality and handle sensitive information appropriately

They offer excellent benefits including reasonable health benefits, paid parking, cell phone subsidy, 401(K), PENSION and profit sharing!

Hours are 8:30-5:30 with flexibility for OT maybe once a month.