Financial Coordinator

Job Title

Parking Services Financial Specialist

Job Description

Incumbent is primarily responsible for financial safeguarding of all parking service funds. Assist parking managers and director, customers, vendors, various departments daily with financial account information, providing reports from various software systems and parking funds. Responsible for following state accounting and auditing principles including segregations of duties, meter coin collections, and PCI compliance.

Duties

Primary:

• Assists in the daily operation of parking services division, including but not limited to all type of permits sales, citation revenue, garage revenue and meter revenue and track all expenses. Assist customers daily with financial account information in various software systems.
• Maintains accurate records of garage and surface lot leases, access cards, permits, meters, and reserved spaces for billing purposes; reviews and runs detailed expense, revenue, and financial activity reports across multiple systems to ensure timely collections, payments, and invoicing.
• Processes all Parking Services payments for enforcement and garages with appropriate managerial approvals; prepares and submits financial and equipment reports per Controller's Office guidelines.
• Ensures all revenue types are accurately received, reconciled, and balanced in compliance with City accounting, auditing, and purchasing procedures, including proper handling of cash, checks, credit cards, EFTs, and ACHs. Requires strong aptitude to troubleshooting any financial discrepancy until resolved.
• Assesses all processes in the parking service division to make recommendations to increase revenue generation and to reduce expense for budgeting purposes.
• Troubleshoots and reports and corrects, if possible, equipment malfunctions, including pay station, gate box, card access, roll gate, feed and ticket machines, web payments, pay by phone, handhelds, and meters/kiosks.

Secondary:

Performs related duties as assigned.

Job Requirements

Minimum high school diploma or equivalent knowledge, skills and ability to perform essential duties.

Accounting education or on the job experience equivalent, preferred

Minimum of two years' experience in parking operations and/or able to fully utilize all parking software management systems.

Ability to use computer to operate required software and databases required including Microsoft Office Suite, with a great emphasis in Word and Excel.

Difficulty of Work and Personal Work Relationship

DIFFICULTY OF WORK Mental, visual and intense concentration would be required every day to do settlements, balancing, deposits, pay invoices, review budgets, entering financials in New World and analyze reporting for Director. Incumbent performs less than a quarter of their duties outdoors in all weather conditions and other duties would be performed indoors in an office environment.

PERSONAL WORK RELATIONSHIPS Establish and maintain cooperative working relationships with those contacted in the course of work, including customers, co-workers, City and other government officials, community groups, and the general public.

Benefits

We offer an excellent benefits package to regular full-time and part-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, and personal time off.

• Eligible employees receive 13 paid holidays per year. They may earn up to 4 weeks (160 hours) of Paid Time Off in their first year of employment and 5 weeks (200 hours) in their second calendar year of employment.
• The City contributes 100% of the 14.2% of a regular employee's salary to their retirement fund through the Indiana Public Retirement System (INPRS). Employees may contribute additional pre-taxed dollars to a 457(b) Deferred Compensation Plan account to supplement their retirement earnings. The City will contribute double the amount of the employee's 457 (b) contribution to a 401(a) account up to $30 per pay.
• Health, vision, and dental insurance premiums are subsidized by the City and are available on day one of employment to regular employees. Employees may elect the High Deductible Insurance plan with the City providing an HSA contribution and if the employee is a non-smoker or participating in the Tobacco Cessation program, the employee only plan is at no cost to the employee.
• Employees and their dependents (ages 3 and up) who are on the City's health insurance may utilize the City Employee Health Clinic.
• Employee Tuition reimbursement plan.
• Employees may receive over $2,400 per year in HSA contributions and wellness reimbursements, insurance discounts, and incentives.
• The City offers life insurance, accidental death and dismemberment, and long term disability insurance at no cost to employees. Employees may elect voluntary term life and short-term disability insurance.
• After 1 year of employment, six weeks of paid parental leave are available to eligible employees.
• Student Loan Forgiveness: The City of Bloomington is an eligible employer for the Public Service Loan Forgiveness program. The PSLF Program forgives the remaining balance on Direct Loans.
• City Employees can participate in the Sustainable Commuter Incentive program for financial incentive.
• City Employees are able to ride the Bloomington Transit for free.

*Conditions and restrictions apply.