Fabrication Purchasing Assistant

Job Description

Job Description

The Purchasing Agent will be responsible for coordinating purchasing activities, managing vendor relationships, and overseeing the logistics process to ensure the timely and cost-effective procurement and delivery of materials. This role requires strong organizational skills, attention to detail, and the ability to work cross-functionally with operations, fabrication, and project management teams.

Responsibilities of the Position

• Source, negotiate, and purchase materials, equipment, and supplies in alignment with project requirements and company standards.
• Develop and maintain strong vendor relationships to secure competitive pricing, quality assurance, and on-time delivery.
• Coordinate logistics, including shipping, receiving, and distribution of materials to various branches and project sites.
• Track inventory levels and collaborate with warehouse staff to ensure adequate stock availability
• Review and process purchase orders, ensuring accuracy and compliance with internal policies
• Monitor open orders and resolve discrepancies or delays with suppliers and freight carriers
• Prepare and maintain purchasing and logistics records, reports, and documentation
• Support cost-control initiatives by identifying opportunities for savings in procurement and transportation
• Collaborate with project managers, engineers, and fabrication, and teams to align purchasing and delivery schedules with project deadlines

Qualifications and Skills

• 2+ years of experience in purchasing, supply chain, or logistics (construction or manufacturing industry preferred)
• High School Diploma or equivalent
• Bilingual; Spanish (Required)
• Strong negotiating and vendor management skills
• Excellent organizational and multitasking abilities
• Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with ERP systems is a plus
• Knowledge of shipping methods, freight coordination, and logistics are best practices

Working Conditions and Physical Demands

• Must be able to remain in a stationary position, e.g., standing or sitting at least 50% of the time
• Must be able to move/or traverse occasionally
• Must constantly operate, activate, use, prepare, inspect, place, detect, position a computer and other office productivity machinery, such as mouse, calculator, copy machine, computer printer, etc.
• Must occasionally ascend/descend stairs, steps, etc., stoop, kneel and crouch
• Must have the ability to communicate, exchange information
• Must be able to carry/lift boxes and/or materials up to 25lbs across various office needs
• Must be able to tolerate sound and noises in an office and warehouse environment and occasional exposure to outdoor weather conditions