Buyer

Position Objective Under the direction of the Procurement Manager, the employee is responsible for entry‑level procurement of standard commodities and services for City departments as assigned by management. The position performs city‑wide procurement activities, ensuring all procurement activities are conducted in accordance with established Procurement Policies and Procedures and Florida Statutes. It provides support to senior staff and departments on city‑wide procurement, including formal bids/proposals, acquisition of commodities and services, ensuring extensions and rebids are timely. The employee reviews requisitions for purchase to ensure compliance with procurement policy and assists with vendor profile management and other duties as assigned. Essential Functions Approve requisitions for purchases of commodities and non‑professional services for City departments and related entities in accordance with applicable laws, rules, and regulations. Review and approve quotes in the system on behalf of City departments and related entities in accordance with applicable laws, rules, and regulations. Issue purchase orders based on inventory restocking needs or other Department requests after approval by the appropriate authorities. Prepare invitations to bids (ITBs) for vendors and submit advertising of bids to newspapers and/or vendors as appropriate. Review award bid contracts in conjunction with the City legal staff to ensure adherence to federal, state, and city regulations and bid specifications; respond to department user questions and ensure customers’ needs are met. Provide support to purchasing agents throughout the competitive solicitation process, including organizing documents, data entry into solicitation log and bidding system. Review bids or related documentation to verify accuracy and completeness. Prepare and scan bid documents into the electronic data management system at the completion of the solicitation process. Support vendor management profiles in the financial system. Maintain public records requests log and facilitate provision of documents to fulfill requests. Generate and file departmental related reports or documents relating to the department’s purchasing function. Support management in scheduling meetings, coordinating calendars, and updating business process and system job aid documentation. Conduct proposal process including advertisement, public openings, committee meetings, vendor presentations, pre‑bid conferences, bid openings, bid protests, and pre‑construction meetings. Utilize solicitation methods and resources such as Tyler, Euna OpenBids (formerly DemandStar). Perform duties associated with pre‑award, award, and post‑award phases of the bid and proposal process. Assist in the disposition of surplus property, equipment, materials, services and supplies. Maintain and update computer database information for bid tracking, contracts, bonds, sole source, vendor files and related information. Perform related work as required by the Procurement Manager. Maintain relevant certifications and stay updated on industry trends. All other duties as required. Emergency Management This position is part of the City’s Emergency Management Team and, as such, shall be expected to perform all duties assigned during an emergency management operation. Any additional compensation above the normal weekly salary shall be outlined by the City Manager in the City’s Emergency Management Activation and Emergency Declaration. Failure to appear for emergency management assignments or to work assigned shifts may result in disciplinary action up to and including termination. Qualifications Associate Degree in Business Administration, Finance, Public Administration, and one (1) year of local government purchasing experience or an equivalent combination of education and experience. Certifications and Licenses Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) preferred but not required. Valid Florida driver’s license required. Skills, Knowledge, and Abilities Fundamental knowledge of various administrative procedures including recordkeeping, data entry and scheduling and facilitating meetings. Basic knowledge of generally accepted purchasing principles, rules, established procedures, departmental guidelines, and regulatory requirements applicable to procurement functions. Advanced knowledge of using personal computers, printers, and document management equipment. Ability to maintain detailed records and perform related administrative and clerical tasks. Skill in the use of computers and the programs and applications necessary for successful job performance; basic knowledge of rules, regulations, and policies involved in procurement functions. Ability to express oneself clearly and concisely, both orally and in writing. Ability to establish and maintain effective working relationships with supervisors, other departmental employees, vendors, and the public. Equal Opportunity City of Port Orange is an Equal Opportunity Employer and a drug‑free workplace. Pursuant to Florida Statute Chapter 295, Veterans’ Preference and priority in employment are given to eligible veterans and spouses. To claim preference, you must submit valid documentation (such as a DD‑214) by the closing date. Benefits Health Insurance The City offers four plans: Plan 1, Plan 2, and Plan 3 through Florida Health Care Plans (FHCP) and Plan 4 through Florida Blue (Blue Options Network). FHCP Plans 1‑3 Plan 1: FHCP HMO, $0 premium for employee‑only coverage with in‑network benefits. Plan 2: FHCP HMO with differing deductibles and plan structure; in‑network benefits. Plan 3: FHCP High‑Deductible Plan with local in‑network coverage, $0 premium for employee‑only coverage. Plan 4 – Florida Blue Florida Blue High‑Deductible Plan, national in‑network coverage, $0 premium for employee‑only coverage. Flexible Spending Account (FSA) / Health Savings Accounts (HSA) Plans 1 and 2 offer an FSA for eligible employees. Plans 3 and 4 offer an HSA. Debit cards may be used to pay eligible medical, dental, or vision expenses. Dental Insurance MetLife offers a PPO for individual and family coverage. Vision Insurance MetLife provides a standard plan and a high plan. Basic Group Life and AD&D Insurance The City offers one times the salary for Life and AD&D coverage at no cost to all general employees. Optional Supplemental Group Life and AD&D Insurance Employees may purchase additional life insurance coverage for self, spouse, and children. Voluntary Benefits AFLAC offers critical illness, cancer, term life and whole life coverages for voluntary election. Benefits Effective Date Medical, dental, and vision benefits are effective the first of the month following 30 days of employment. Retirement 401(a): City offers a defined contribution program; automatic enrollment for all regular employees; employer contribution ten percent (10%) of annual eligible earnings. 457(b): Voluntary plan with employer match of three percent (3%) for employees contributing six percent (6%). Total employer contribution twelve‑plus percent (13%). Roth: Employees may voluntarily contribute to a Roth (post‑tax) retirement savings plan. Pension: Police and Fire employees covered by pensions per collective bargaining agreements; not eligible for 401(a) but may participate in voluntary 457(b) and Roth accounts. Paid Time Off The City offers regular full‑time employees generous annual paid time off that accrues monthly; 225 hours earned in the first year (prorated if less than 12 months). Hours increase with service time. Police and Fire employees receive PTO benefits per collective bargaining agreements. Holidays The City celebrates thirteen (13) paid holidays each year. #J-18808-Ljbffr City of Santa Fe Springs