Regional Events Coordinator

The British International School of Charlotte

REGIONAL EVENTS COORDINATOR

LOCATION: Florida (Hybrid), preferably based in Orlando

JOB PURPOSE

Support the successful planning and execution of Nord Anglia Regional Events, with a focus on travel, logistics, communication, and operations

JOB RESPONSIBILITIES

Engagement and Interaction

Develop excellent relationship with all key stakeholders internal and external

Functional & Operational Expertise

Logistics and Operations:

Coordinate and support travel logistics and operational delivery of regional events
Book and manage participant and chaperone flights
Align bookings with event itinerary & requirements as well as budgetary goals
Communicate travel itineraries to manager for timely inclusion in collaboration folders
Liaise with school leads for confirmations, passenger lists, rooming lists, and other planning details, with continued follow-ups
Maintain accurate travel trackers, confirmations, checklists for the team, schools, and vendors
Monitor all flights and legs of travel; proactively alerting issues and communicate to manager for any itinerary adjustments
Respond to travel delays, itinerary changes, and/or cancellations, helping to identify and implement effective solutions while providing support to school travelers
Create and maintain detailed event timelines and schedules to support smooth execution and timely completion of tasks
Facilitate clear and consistent communication with schools, parents, and other key stakeholders

Vendor Relationship Management:

Identify, negotiate, and work closely with vendors, suppliers, and contractors to negotiate contracts and secure necessary services and resources, ensuring accuracy, timeliness, and alignment with event goals
Build and maintain strong relationships with airlines, agents, transportation providers, hotels, and other event partners

Post-Event Evaluation:

Conduct post-event evaluations to review travel operations, event execution, and stakeholder experience
Gather feedback from attendees and stakeholders to gauge satisfaction levels and make recommendations for future events
Support the team in identifying efficiencies to continuously improve travel and operational processes

JOB REQUIREMENTS

Bachelor's degree in Event or Project Management, Business, Travel, Hospitality, or related field
Proven experience of at least 3 years in event logistics, trip and travel planning and management, or hospitality operations, with a successful track record of executing a variety of trips
Excellent organizational skills with the ability to deliver on immediate priorities and plan for future needs.
Ability to contribute to a range of projects running simultaneously, maintaining high standards.
Highly developed inter-personal skills and a collaborative approach to work.
Ability to work independently, displaying initiative and creativity.
Well-developed written and oral communication skills.
Able to prioritise, meet targets within deadlines and surpass expectations.
Strong team player able to put the team's needs above one's own when required to do so.
Effective and productive in a home-working environment.
Good cross-cultural, interpersonal and communication skills to interact with diverse nationalities and
Results orientated with the ability to consistently map efforts against identified KPIs.
You'd like to work in a purpose-led sector.
Proficiency in event management software and tools, as well as Microsoft Office suite.
Creative problem-solving abilities and a proactive approach to overcoming challenges.
Flexibility to work evenings, weekends, and holidays, as required by event schedules.
Multilingual a plus

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Vacancy posted 1 day ago

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