Assistant Project Manager

Assistant Project Manager – Ultra-Luxury Residential Construction

Seiler Consulting is seeking an experienced and highly organized Assistant Project Manager to support the planning and execution of exceptional ultra-luxury residential construction projects in Chicago and Miami.

These are not conventional residential projects. Seiler Consulting represents discerning private owners in the development of architecturally significant residences featuring custom finishes, specialized building systems, premium materials, and an extraordinary level of craftsmanship. Projects vary in overall size and scope, with construction values typically ranging from approximately $2,000 to $4,000 per square foot.

The Assistant Project Manager will work closely with senior project leadership, property owners, architects, interior designers, general contractors, consultants, specialty trades, vendors, and craftspeople. This individual will help protect the owner's interests by supporting project coordination, documentation, financial oversight, schedule management, quality control, and communication throughout the complete project lifecycle.

The ideal candidate will have 2–10 years of experience as an Assistant Project Manager, Project Manager, or Project Engineer working on luxury or ultra-luxury residential construction projects for a general contractor, construction manager, developer, or owner's representative.

This role offers the opportunity to participate in the delivery of some of the most sophisticated private residences in Chicago and Miami. Each assignment requires careful coordination among architects, designers, consultants, contractors, specialty fabricators, and international or custom-product vendors.

As part of the owner's representation team, the Assistant Project Manager will help ensure that project decisions align with the owner's expectations for design, quality, budget, schedule, privacy, and long-term value.

This is an excellent opportunity for a construction professional who wants to advance from a Project Engineer or Assistant Project Manager position into a more comprehensive owner-side project management role.

Key Responsibilities

Owner's Representation and Project Leadership

• Support the Project Manager and senior leadership in representing the owner throughout planning, design, preconstruction, construction, commissioning, and closeout.
• Help ensure that the owner's priorities, design objectives, financial interests, and quality expectations are reflected in project decisions.
• Maintain a clear understanding of project scope, budget, schedule, contractual requirements, design intent, and major project risks.
• Serve as a reliable point of coordination among the owner, design team, consultants, general contractor, subcontractors, vendors, and specialty trades.
• Assist with preparing concise project updates, executive summaries, action lists, and decision documents for the owner and project leadership.
• Handle confidential project, client, property, and financial information with exceptional discretion.

Design and Preconstruction Coordination

• Assist with coordinating architects, interior designers, engineers, landscape architects, lighting designers, technology consultants, security specialists, audiovisual consultants, and other project professionals.
• Review drawings, specifications, finish schedules, consultant documents, and design-development packages for completeness and coordination.
• Track design decisions, outstanding information, owner approvals, and consultant deliverables.
• Participate in constructability reviews, value analysis, budgeting, estimating, and preconstruction planning.
• Help identify conflicts, gaps, long-lead items, scope overlaps, and potential cost or schedule impacts before construction.
• Support contractor and vendor prequalification, bid solicitation, proposal evaluation, leveling, and recommendation processes.
• Assist in confirming that bids accurately reflect the design intent, required quality standards, and complete project scope.

Construction Administration

• Participate in regular owner, architect, contractor, and consultant meetings.
• Prepare meeting agendas, document meeting minutes, assign action items, and follow up with responsible parties.
• Track requests for information, submittals, shop drawings, samples, mockups, substitutions, and design clarifications.
• Maintain accurate logs for RFIs, submittals, change requests, procurement items, approvals, and open decisions.
• Assist with reviewing contractor applications for payment, supporting documentation, lien releases, allowances, and stored-material requests.
• Evaluate proposed change orders for scope, pricing, labor, materials, schedule implications, and contractual validity.
• Help ensure that changes are properly documented and approved before work proceeds.
• Coordinate owner-purchased materials, specialty equipment, custom furnishings, appliances, fixtures, artwork-related requirements, and other direct-purchase items as assigned.

Schedule and Procurement Management

• Assist with developing, reviewing, and maintaining the overall project schedule.
• Monitor design milestones, permitting, procurement, fabrication, installation, testing, and closeout activities.
• Track long-lead and custom-manufactured materials, including specialty stone, millwork, glazing, plumbing fixtures, lighting, appliances, hardware, furnishings, and technology systems.
• Identify potential schedule delays and help develop practical recovery or mitigation strategies.
• Coordinate deliveries, storage requirements, installation sequencing, inspections, and vendor access.
• Maintain short-term look-ahead schedules and critical-action lists.
• Help ensure that contractors and consultants provide timely information and meet established commitments.

Cost and Budget Control

• Assist with maintaining the project budget, commitment log, forecast, contingency, allowances, and anticipated-cost reports.
• Review estimates, bids, proposals, change-order requests, and payment applications for accuracy and completeness.
• Compare proposed costs against contracts, approved scopes, allowances, and project budgets.
• Help identify cost trends, potential overruns, and opportunities to manage expenditures without compromising the owner's design or quality expectations.
• Support monthly financial reporting and reconciliation.
• Maintain organized records of contracts, purchase orders, invoices, approvals, and financial commitments.

Quality Assurance and Field Oversight

• Conduct regular site walks to observe progress, workmanship, sequencing, coordination, cleanliness, and compliance with project documents.
• Assist with monitoring the quality of high-end finishes, specialty installations, custom fabrication, and architectural details.
• Help verify that completed work aligns with approved drawings, specifications, samples, mockups, and design intent.
• Document field observations using photographs, written reports, issue logs, and follow-up assignments.
• Coordinate with the design team and contractor to resolve deficiencies, conflicts, and quality concerns.
• Support the review and approval of mockups, control samples, finish samples, and first installations.
• Help confirm that corrective work is completed properly and promptly.
• Promote a proactive approach to quality so that issues are identified before they affect subsequent work.

Project Closeout and Turnover

• Assist with preparing and managing punch lists, deficiency logs, completion schedules, and final inspections.
• Track outstanding corrections and confirm that closeout requirements are completed.
• Coordinate the collection and organization of warranties, operating manuals, attic stock, spare materials, as-built drawings, permits, inspection records, and training documentation.
• Help coordinate testing, commissioning, owner training, and turnover of building systems.
• Support final financial reconciliation, completion documentation, and contract closeout.
• Assist with post-occupancy follow-up and warranty-related coordination when required.

Seiler Consulting's assignments may include:

• Custom urban residences and luxury estates
• Architecturally significant new construction
• Major residential renovations and additions
• High-end condominium and penthouse projects
• Custom interiors and specialty finish packages
• Complex structural, mechanical, electrical, lighting, technology, security, and audiovisual systems
• Imported materials and custom-fabricated architectural elements
• Extensive landscape, pool, exterior living, and site-improvement programs

Projects vary in size, but their complexity and finish quality place them among the most sophisticated residential construction assignments in the market. Construction values commonly range from approximately $2,000 to $4,000 per square foot.

Required Qualifications

• Approximately 2–10 years of relevant construction or project management experience.
• Experience working as an Assistant Project Manager, Project Manager, Project Engineer, or similar construction professional.
• Demonstrated experience with luxury or ultra-luxury residential construction.
• Experience gained with a general contractor, construction manager, developer, or owner's representative.
• Understanding of