Receptionist

Job Description

Job Description

Summary :

The Receptionist is often the initial contact and first impression of the community. They are responsible for greeting visitors, handling both external and internal calls from the residents, taking and passing on important messages and monitoring the entrance area for resident safety and cleanliness.

The Assistant Responsibilities is also responsible for administrative duties and tasks that support the entire community; director of community relations in the marketing and sales efforts within the community, administrative duties that support the executive director, wellness director, business manager, maintenance director, and dining service director in assisting the community to run smoothly.

Areas of Responsibility

Front Desk

• Maintain professional atmosphere

• Maintain confidentiality, protect resident rights and dignity

• Manage entrance bell system

• Answer phone with a smile and “can do” attitude within three rings

• Responsible for maintaining cleanliness and appearance of front entrance

• Coordinating the incoming and outgoing faxes for all departments

• Monitoring and receiving visitors and resident logs

• Ordering of community supplies, office supplies including fax and copier machine

• Maintaining Purchase Order record log book

• Maintaining Emergency and Disaster Book

Administrative Duties

• Assist administrator with clerical needs

• Sorting mail for management and residents

• Maintain diet sheets and roster

• Maintain all inter home correspondence books, maintenance and emergency contact books

• Manage daily census, resident rosters and distribution

• Type and post daily menus

• Maintain the Daily Activity Board

• Computer entry – Compu care - create and maintain administrative forms

• Assist with admission process including but not limited to taking initial photos, typing emergency forms and entering personal data information in Compucare

• Overseeing hiring process and managing chart: completion of initial application, reference checks and of all required documentation and medical forms.

• Maintain records of employee orientation, personal files and ongoing in-service training and annual health and PPD assessments.

• Coordinates and manages front desk coverage.

Sales and Marketing

• Completes preliminary discovery form and gives the information to the sales and marketing

• Inputs information into marketing software

• Manages availability of marketing brochures and collateral

Experience:

• relevant: 1 year (Preferred)

• Benefits:

• Health insurance

• Dental insurance

• Vision insurance

• Paid time off

• Flexible schedule

• Free Lunch