Office Manager

Job Summary Maintains a functioning office environment for the organization. Maintains a functioning office environment for the organization. Essential Functions Supports company operations by maintaining office systems Answer telephone and greet visitors. All areas of customer service including receiving orders over the phone, fax, or email; entering and processing all orders including handling, compiling, matching shipping documents, and filing all records; confirming and invoicing on third party websites as required by specific customers; and working to resolve any issues. Provide historical reference by following procedures for retention, protection, retrieval, transfer, and disposal of records. Working closely with sales representatives to provide any information or support needed Provides training for new hires as needed Provide any support needed by customers for information or paperwork. Processing any check payments received by completing deposits or forwarding to lock box for deposit. Assume duties of other warehouse office managers during PTO and other absences. Participates in physical inventories as needed including data input Negotiates the purchase of office supplies and equipment; oversees shipping and receiving of supplies and equipment Conducts regular reviews to determine comparative costs in the use of various office equipment and systems Prepares appropriate requisitions and negotiates contracts for the maintenance of office equipment Oversees the maintenance and alterations of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities Responsible for the inventory of office furniture and office equipment Performs other office duties as required. Job Qualifications Required Qualifications High school diploma or equivalent Three years of relevant work experience Supervisory experience preferred Working knowledge of office management protocols and procedures Strong organizational skills, including proven ability to multi-task and prioritize daily work with limited direction Good written & verbal communication skills Proven customer service (internal and external) skills, including in person, on the phone, and over email/other online platforms Exceptional proficiency in Microsoft Office as well as specialized accounting software and SAP Preferred Qualifications 2+ years of supervisory experience preferred Animal Health Pharmaceutical dispensing process knowledge preferred Working Conditions Physical Demands 90% of shift Sitting 80% of shift Reaching at shoulder level, including answering phone 90% of shift Reaching at waist level 90% of shift Typing, computer work 40% of shift Walking 30% of shift Lifting and carrying 1-10 pounds 30% of shift Lifting and carrying 11-25 pounds 10% of shift Lifting and carrying 26-50 pounds 10% of shift Bending and stooping 5% of shift Crawling 5% of shift Lifting and carrying over 50 pounds 5% of shift Climbing steps and/or ladders Environmental Factors This position is performed in an office environment within a warehouse or other distribution facility. May be exposed to loud noises, bright lights, and other stimuli as part of a dynamic warehouse environment. The potential compensation range for this role is below. The final offer amount could exceed this range, based on various factors such as candidate location (geographical labor market), experience, and skills. $65,200.00 - $84,800.00 #J-18808-Ljbffr Patterson Companies, Inc.