EA to Head of School & Board of Trustees for Private School

Job Description

Our client, a private school in New York City, is seeking an Executive Assistant to support its Head of School and Board of Trustees. This individual will serve as a trusted partner to the Head, support the leadership team, and act as the primary administrative liaison to the Board. The ideal candidate brings strong executive support experience, exceptional judgment and interpersonal skills, and a meaningful interest in contributing to a school community.

RESPONSIBILITIES

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• Manage the Head of School’s complex calendar, anticipating needs, protecting priorities, and proactively coordinating competing demands.
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• Manage email, phone calls, and correspondence, exercising discretion in prioritizing requests, responding, and ensuring timely follow-up.
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• Coordinate leadership meetings and school-related engagements, including agendas, materials, logistics, and communications.
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• Take clear meeting minutes, capturing key decisions, action items, owners, and next steps.
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• Arrange travel and external engagements, including itineraries, accommodations, conference registrations, and related logistics.
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• Manage credit card expenses, expense reconciliation, and administrative recordkeeping.
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• Serve as the primary administrative liaison to the Board of Trustees, providing responsive, professional, and discreet support.
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• Coordinate Board and committee meetings, including scheduling, agendas, Board packets, logistics, and timely distribution of materials.
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• Attend Board meetings, prepare accurate minutes, and track decisions and follow-up items.
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• Maintain confidential Board records, including Trustee terms, committee assignments, contact information, and governance documents.
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• Coordinate Trustee onboarding, orientation, communications, and engagement activities.
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• Support the Head and Board in advancing strategic priorities and coordinating special projects.
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• Build collaborative relationships with faculty, staff, Trustees, families, and external stakeholders, serving as a welcoming point of contact for the Head’s office.
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• Partner with other administrative staff and the People and Culture team on employee recognition, leadership gatherings, and school events.
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• Identify and implement ways to use AI and emerging technologies to improve workflows, communications, research, and document management while protecting confidential information.
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REQUIREMENTS

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• At least five years of executive or senior-level administrative experience, preferably within a corporate or mission-driven organization.
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• Bachelor’s degree or an equivalent combination of education and relevant professional experience.
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• Exceptional written and verbal communication skills, including editing, proofreading, and drafting correspondence.
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• Demonstrated ability to manage complex calendars, detailed logistics, competing priorities, and multiple deadlines with minimal supervision.
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• Advanced proficiency in Google Workspace and experience with digital collaboration, scheduling, document management, and database systems.
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• Proficiency using AI and emerging technologies to improve administrative efficiency, with a strong understanding of responsible use and data privacy.
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• Excellent organizational and project management skills, meticulous attention to detail, and exceptional discretion.
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• A warm, professional, and emotionally intelligent approach, with the ability to build trusted relationships across a school community.
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• Sound judgment when navigating sensitive interpersonal matters and maintaining appropriate professional boundaries.
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• A proactive, adaptable, and solutions-oriented mindset, with the ability to remain composed and resourceful in a fast-paced environment.
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• A meaningful interest in education and supporting the school’s mission and community.
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SALARY

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• $130,000–$170,000 base salary DOE. This role is not bonus eligible.
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• Benefits include medical coverage, an employer HSA contribution, and employer retirement contributions, with full package details to be confirmed.
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• Scheduled school closures and WFH summers, with occasional additional remote flexibility depending on school and leadership needs.
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HOURS/SCHEDULE

Primarily on-site in New York City during the school year, generally 8:00 AM–4:00/4:30 PM, with some flexibility. Summers are work from home. Occasional schedule adjustments are required for Board meetings and school events, including limited evening commitments.