House Manager & Family Assistant

House Manager & Family Assistant

Location

Oakland, CA 94618

Employment Type

Part-time, 10–15 hours/week, starting at approximately 10 hours with opportunity for growth

Schedule

Monday is a required workday, with the option of two or three additional weekdays based on availability and the family's needs

Compensation

$45-50/hour

Start Date

August 2026 (timing flexible as family settles into new home)

Requirements

• Reliable transportation with mileage reimbursement provided
• Maintain a smoke-free environment

About Our Family

We're a family of four who recently relocated from Portland to Oakland. Our household includes two energetic boys—a 9-year-old who's deeply involved in sports and performing arts, and an adventurous 2-year-old who keeps us on our toes—plus our sweet senior rescue dog. One parent commutes to San Francisco for work while the other works remotely from home.

As we settle into our new home and community, we would love support creating organization, establishing household systems, and helping us get fully settled into this next chapter. Our family visits for extended stays throughout the year, and we value the strong community connections we're building in the Bay Area. We're detail-oriented and appreciate organization.

We are both busy professionals, and much of what drives us to seek household support is the desire to create more time and space to be present with our children. We are looking for someone who can step in as a true household partner—someone who enjoys creating structure, staying ahead of the details, and helping our home run smoothly amid the busyness of family life.

While we are organized by nature, we often find ourselves planning day-to-day rather than weeks in advance. We would love someone who can help bring visibility and consistency to the household by managing schedules, coordinating appointments, anticipating upcoming needs, and ensuring everyone is informed and prepared for what is ahead. Whether it's keeping calendars organized, communicating weekly priorities, or helping create systems that keep the household running smoothly, we are looking for someone who genuinely enjoys bringing order and calm to a busy family environment.

We are excited to welcome this level of support into our home and are looking for someone who is eager to become a trusted and valued part of our team. We hope to find a proactive, thoughtful partner who takes pride in helping our household run smoothly and who is excited to grow alongside our family as we settle into this next chapter.

Who You Are

You're a warm, approachable self-starter who sees what needs to be done and takes initiative without needing constant direction. You notice the small things—when supplies are running low, when a space needs attention, or when a task could be handled before it becomes a bigger issue—and you take pride in addressing those details proactively. You're organized, thoughtful, and appreciate systems, while also understanding that every family has its own rhythms, preferences, and way of doing things.

We would love to find someone who can help manage schedules, anticipate needs, create systems where helpful, and maintain the organizational tools and routines that keep our household running smoothly. More than simply completing tasks, you're someone who enjoys bringing calm, consistency, and structure to a busy home while helping everyone stay informed, prepared, and supported.

Because our children are such a central part of our family life, we're looking for someone who is comfortable around kids and enjoys being part of a family environment. While this is not a childcare-focused role, our children will naturally get to know you and build a relationship with you over time, so warmth, patience, and a genuine enjoyment of family life are important qualities.

Our ideal home feels warm, welcoming, functional, and thoughtfully cared for. We view this role as a true partnership and hope to find someone who wants to become a trusted and valued part of our household. We are looking for a person who takes pride in their work, cares about the families they support, and enjoys building long-term relationships based on mutual trust, respect, and appreciation. In return, we are committed to creating an environment where you feel welcomed, valued, supported, and genuinely part of the team. We hope to find someone who feels invested in our family's success and excited to grow alongside us as we settle into this next chapter.

Key Responsibilities

Household Organization & Maintenance

• Create and maintain household organization systems
• Daily room resets and tidying
• Light cleaning between professional cleaning services (dishes, surfaces, vacuum high traffic areas)
• Seasonal swaps for décor and bedding
• Coordinate donation drop-offs
• Event, holiday, and guest prep
• Indoor plant care
• Change batteries, light bulbs, and smoke detectors
• Manage clutter zones (garage, mudroom, entryway)
• Clean and maintain humidifiers and air purifiers
• Organizational projects for toys, gear, and seasonal clothing rotations

Inventory & Errands

• Restock pantry, fridge, and household supplies
• Manage running shopping lists and household subscriptions
• Handle in-person errands including returns, dry cleaning, and gift shopping
• Break down boxes and manage package deliveries

Laundry & Linens

• Wash, fold, and organize family laundry
• Maintain tidy and well-stocked laundry areas

Family Support

• Backup childcare on occasion as trust is established for additional support or date nights
• Morning school drop-off 
• Prep backpacks, clothing, and snacks
• Support teaching the older child to complete age-appropriate tasks independently

Pet Care

• Schedule veterinary and grooming appointments
• Maintain pet supplies

Vendor & Property Oversight

• Oversee cleaners and other household vendors
• Research and coordinate repair and maintenance quotes
• Seasonal property maintenance tasks
• Outdoor space prep and upkeep

Administrative Support

• Travel planning and logistics
• Calendar and household schedule management
• Appointment coordination (dentist, doctor, etc.)
• Occasional support with event coordination

How to Apply

Please send the following:

• A brief letter explaining why you'd be a great fit for this position
• Your updated resume
• Three professional references
• This role requires a background check

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