Office Manager/HR Assistant

On behalf of an established, growing heavy construction materials and logistics firm in Volusia County, we are seeking a practical, ground-level HR & Office Administrator. With approximately 55 employees across field operations, equipment, and fleet transport, our client operates a fast-paced, real-world business that values direct communication, common sense, and operational efficiency over corporate bureaucracy.

The Ideal Candidate

Our client needs a pragmatic partner who understands field culture in construction, trades, or heavy industry. If you rely on rigid HR textbooks, strictly enforce black-and-white policies without context, or expect a traditional desk-only environment, this will not be the right fit. We need someone comfortable operating in the grey area—balancing compliance and safety with the practical, fast-moving realities of job sites and field crews.

Key Qualifications

• Industry Background: Prior experience in construction, heavy civil, materials, trucking, or industrial trades is strictly required.

• Practical Problem-Solving: Demonstrated ability to navigate HR grey areas and make sensible, balanced decisions.

• Core Competencies: Proven exposure to workers' comp claims processing, hourly timekeeping verification, and basic accounts payable entry.

salary: $60,000 - $75,000 per year
shift: First
work hours: 8 AM - 5 PM
education: High School

Responsibilities

• Timecard Verification: Review hourly employee clock-ins and clock-outs, reconcile missing punches with yard/fleet supervisors, and track overtime.

• Payroll Processing: Prep bi-weekly or weekly payroll data for hourly yard workers, equipment operators, and CDL drivers.

• Leave & Attendance: Track PTO, sick leave, and unexcused absences in accordance with company policy.
  
  

• Application Processing: Screen incoming job applications, conduct initial phone pre-screens, and coordinate interviews for yard and driver roles.

• Onboarding & I-9 Compliance: Conduct new hire orientation, process Form I-9 verification, and handle background checks or E-Verify requirements.

• Uniform & Gear Program: Order, track, and manage distribution of uniforms, high-vis safety gear, and boots for field staff; manage laundry/rental service invoices.
  

• Workers' Compensation Claims: Serve as the primary point of contact for injury reports, file First Report of Injury forms with the insurance carrier, and monitor return-to-work status.

• OSHA / MSHA Recordkeeping: Maintain workplace injury logs (OSHA 300 logs) and coordinate required safety training documentation.

• DOT / CDL Tracking: Track commercial driver medical cards, driver license renewals, and routine drug/alcohol testing files if managing haulers.
  

Skills

• construction office
• Problem Solving
• Microsoft Office
• Organizational Skills
• Interpersonal Skills

Qualifications

• Years of experience: 2 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.