Executive Assistant to the CEO

The Executive Assistant to the Chief Executive Officer (CEO) provides high-level administrative and organizational support to ensure the effective and efficient operation of the CEO’s office. This position plays a critical role in managing executive priorities, facilitating communication across the cooperative, and supporting Board and Member-related activities. The Executive Assistant must demonstrate exceptional organizational skills, discretion, professionalism, and advanced proficiency with Microsoft Office tools. Key Responsibilities: Executive & Calendar Management Manage and maintain the CEO’s calendar, including scheduling meetings, prioritizing commitments, and resolving conflicts. Coordinate all travel arrangements, including flights, accommodations, itineraries, and logistics. Prepare the CEO for meetings by assembling agendas, briefing materials, and relevant background information. Track and follow up on action items to ensure timely completion. Manage incoming communications and prioritize requests as requested by the CEO. Board & Governance Support Coordinate Board of Directors meetings, including scheduling, logistics, and preparation of materials. Assist in compiling, formatting, and distributing Board packets and presentations. Record and maintain meeting notes and follow-ups as directed. Facilitate coordination between the CEO and Member representatives. Draft, edit, and proofread correspondence, reports, and presentations. Serve as a liaison between the CEO and internal/external stakeholders. Maintain confidentiality of sensitive and strategic information. Microsoft Office & Productivity Tools Utilize advanced capabilities in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams). Develop high-quality presentations and reports. Identify opportunities to improve efficiency using Microsoft tools. Administrative & Operational Support Maintain organized filing systems (digital and physical). Process expense reports and track executive-related expenditures.Support coordination of special projects and initiatives. Meeting & Event Coordination Organize executive-level, Board of Directors, company, and Member meetings and ensure follow-up. Assist with planning cooperative and Member events. Other duties as assigned. Knowledge, Skills, & Abilities: Exceptional organizational and prioritization skills. Ability to anticipate needs and act proactively. Strong written and verbal communication skills. High level of professionalism and confidentiality. Ability to work independently and collaboratively. Strong interpersonal skills and initiative. Minimum Qualifications: Associate’s or Bachelor’s degree; or equivalent experience. 5 to 10 years of experience supporting senior executives. Advanced proficiency in Microsoft Office 365. Strong organizational and time-management skills. Ability to manage multiple priorities with accuracy. Preferred Qualifications: Experience in an electric utility or cooperative environment. Experience supporting the Board of Directors. Experience preparing executive-level presentations. Familiarity with workflow and automation tools. Physical Demands & Work Environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions. The employee may be required to stand, reach with hands and arms, stoop, and kneel. The employee may be required to sit or stand for long periods of time. The employee may be required to lift, carry, push, pull, or move up to 25 pounds. The employee may be required to travel overnight to regional and national destinations. May be required to work outside normal hours. Notice of Equal Opportunity Employment We expect employees to be honest, trustworthy, and operate with integrity. Discrimination and all unlawful harassment (including sexual harassment) in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected veteran status or employment status. We support and obey laws that prohibit discrimination everywhere we do business. We fully consider all qualified applicants including those with a criminal history. #J-18808-Ljbffr 1803electric