Office Administrator

Office Administrator

Primary Location: Carlstadt Location: Carlstadt, NJ, US, 7072 Remote or On-Site: On-Site

Position Summary/Objectives: Motivated professional with strong organizational and interpersonal skills seeking to transition into the Office Administrator role at Sun Chemical. Brings a proven ability to manage tight schedules, learn software quickly, and handle confidential data with discretion. Committed to delivering high-quality clerical support and maintaining a highly productive office environment.

Essential Job Functions:

• Manage EtQ (Excellence through Quality) database including monitoring and follow-up on responses, maintaining the analytical lab information system database, uploading Quality System Instructions and other Quality System documents, arranging training, adding and removing users, arranging access, providing user support, and creating ad hoc reports.
• Provide support for the Global Project Management System including adding and removing users, arranging SAP access, distributing training materials, and serving as the first point of contact for operational issues.
• Process invoices including routine payments, check requests, and non-PO invoices.
• Provide Ariba/SAP support including purchasing lab supplies and chemicals, handling vendor creation, and updating vendor information.
• Serve as a business liaison between vendors and accounts payable.
• Conduct monthly analysis and data collection of utility expenses, well water diversion, and working hours, and enter data into ECOTrack.
• Provide office support including distribution of mail, processing faxes and time sheets, and organizing and arranging food for meetings.
• Support managers with in-house or off-site events and meetings.
• Assist with travel planning and emergency changes for senior leaders.
• Monitor and maintain office supplies inventory.

Required Education and Experience:

• Education: High school diploma or equivalent qualification.
• Experience: Minimum of 12 years of experience in an administrative, clerical, or office management role.
• Software Proficiency: Strong hands-on knowledge of Microsoft Office Suite (Word, Excel, Outlook) and cloud-based file management systems.
• Communication: Superb written and verbal communication skills for professional client interaction.
• Organization: Exceptional time management skills with a proven ability to prioritize tasks under pressure.

Compensation Range: 55-62K

BENEFITS We offer a range of market-competitive total rewards that include merit increases, paid holidays, Paid Time Off, medical, dental, vision, short and long term disability benefits, 401(k)+match and life insurance. Eligibility of benefit timing may vary.

EQUAL EMPLOYMENT OPPORTUNITY It is Sun's policy that applicants for employment are recruited, selected, and hired on the basis of individual merit and ability with respect to the position being filled. Sun prohibits discrimination on the basis of race, color, religion, national origin, age, gender, sexual orientation, gender identity, marital or veteran status, disability, or any other status protected by applicable law.