Payroll Specialist

Jarrell ISD Payroll Specialist

Job Title: Payroll Specialist Exemption Status/Test: Nonexempt

Reports to: CFO Duty Days: 226

Dept./School: Business Office Last Updated: January 2025

Primary Purpose: Compile and prepare regular district payroll, including related reports and deposits. Work under moderate supervision to ensure accurate and timely preparation of payroll records according to prescribed procedures and regulations.

Qualifications: High School diploma or GED. Three years of payroll accounting experience. Knowledge of TX EIS software a plus. Knowledge of basic accounting procedures Ability to maintain accurate and auditable records. Ability to use software to create spreadsheets, databases, and do word processing. Proficiency in keyboarding and file maintenance Ability to work with numbers in an accurate and rapid manner to meet established deadlines Ability to communicate effectively. Strong and effective organizational, communication, and interpersonal skills

Major Responsibilities and Duties:

• Ability to prepare accurate district payroll for distribution to employees per established procedures.
• Receive and audit time sheets for all district employees. Calculate employee wages salaries, hours worked, overtime pay, and determine withholdings, deductions, and net pay.
• Balance payroll earnings and deductions; initiate related transfers of funds and deposits.
• Maintain district payroll registers, employee payroll information, and other original documentation in an orderly and accurate manner in accordance with state, federal, and district requirements.
• Prepare and post all payroll changes including payroll deductions, salary changes, termination, and new employee information.
• Compile, maintain, and file all reports, records, and other documents as required including maintaining payroll and related fields such as payroll records, absent-from-duty reports, and service records.
• Prepare and submit payroll reports and forms including those required by the Internal Revenue Service (IRS), Texas Workforce Commission (TWC), Texas Retirement System (TRS), Federal Insurance Contributors' Act (FICA), Medicare, Texas New Hire Reporting, and Workers' Compensation Commission.
• Establish and maintain a professional relationship and open communication with the Human Resources department, principals, department heads, campus and department support staff, and employees to ensure accuracy of information reported. Resolve payroll problems and inquiries.
• Professional Growth and Development
• Participate in staff development activities to improve job-related skills.
• Attend and participate in staff meetings and serve on committees as assigned.
• Maintain confidentiality of information and other duties as assigned.

Mental Demands/Physical Demands/Environmental Factors:

• Equipment: standard office equipment including personal computer and peripherals
• Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.
• Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
• Occasional light lifting and carrying (less than 15 pounds)
• Work inside with frequent interruptions to meet established deadlines, regular exposure to noise.
• Maintain emotional control under stress; may work prolonged or irregular hours.

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.