Coordinator, Food Recovery Program

Job Description

Job Description

Spoonfuls keeps good food from going to waste. Through food recovery and distribution, education, and advocacy, we work to address the health, environmental, and economic impact that wasted food has on people and the planet. To learn more about our work, visit spoonfuls.org. 

The Food Recovery Coordinator is responsible for managing a defined route of vendor partners and beneficiary partners in a particular region. This includes, but is not limited to, managing relationships with vendors and beneficiary partners, conducting site visits and quality audits of vendors and beneficiaries, entering, maintaining and improving data and inventory related to Spoonfuls’ work, and collecting, inspecting, loading and safely delivering perishable and nonperishable products from vendors to Spoonfuls’ beneficiaries on the same day the food is acquired.

The Food Recovery Coordinator is the face of our organization, and as such must be passionate about and committed to our mission.

Duties and Responsibilities:

Food Recovery

• Arrive at work on time each day in uniform, which includes Spoonfuls’ branded gear and appropriate shoes

• Drives a medium-duty 10- or 16-foot NPR box truck (non-CDL), following all Spoonfuls’ safety protocol, including all US Department of Transportation (DOT) and Massachusetts Department of Transportation regulations, and Spoonfuls’ regulations related to company vehicles and general safety

• Serves as the lead of food recovery and “the face” of the organization on a defined route; serves as primary driver of a 10-16-foot box truck driving a defined route each day

• Takes lead on the culling, lifting, loading, organizing, tracking, and overall collection of prepared, perishable, or other nutritious/ recovered foods from retail stores, farms, or wholesale distributors

• Builds partner relationships constantly; informs supervisors of any problems or issues or complaints in a timely manner

• Ensures food safety guidelines are being followed by all Spoonfuls’ staff and partners

• Inspects the product to be donated following food safety guidelines and refuses donations if the product doesn’t meet stated criteria (called “culling”) 

• Delivers food to non-profit beneficiary partners the same day the food is acquired

Data and Reporting

• Actively participates in regular Reviews of the route with members of the Program Administrative team to ensure that routes are running efficiently and excellently

• Accurately records all collections and distributions in the inventory system; participates in regular audits of inventory data and route data to ensure accuracy and integrity

• Maintains records of beneficiary partners, vendors, and all information pertinent to food recovery operations in Salesforce

• Meets monthly with their direct supervisor to provide updates and review any issues

• Participates in all staff meetings, both with the Program team and the entire organization

Relationship Management

• Develops and maintains positive relationships with vendors and beneficiaries; maintains positive relationships with all Spoonfuls staff

• Conducts Vendor Visits in conjunction with the Manager of Food Acquisition

• Conduct beneficiary partner site visits in conjunction with the Manager of Beneficiary Partnerships

• Maintains contact with key staff at vendor and beneficiary locations to ensure smooth pick-up and delivery of donations or to communicate any delays or issues that may arise

• Communicates clearly and effectively in all oral and written communication

• Responds to any and all outreach from Program Administrative or office staff in a timely and respectful manner

• Demonstrates a working knowledge of customer service

• Demonstrates a clear understanding of our vendors and beneficiaries by responding to their needs in a timely manner or informing the Program Administrative team if they are unable to do so

• Participates in asks from other Spoonfuls’ departments like taking photos while on the road, sourcing partner quotes, participating in a photo or video shoot or more

Vehicle Maintenance

• Follows all DOT and company regulations as they relate to company vehicles and general safety including DVIR reports 2X a day when applicable

• Maintains a clean and orderly vehicle cab and cargo area

• Uses company vehicles only for the transport of recovered food or for purposes determined by the Program Administrative team 

• Practices safe and lawful driving at all times. Follows all legal parking procedures as outlined by the organization

• Participates in regular maintenance and upkeep of the company vehicles, reporting issues to and following directions from the Program Administrative team 

Experience, Skills and Qualifications 

Formal education or special training: 

• Acceptable motor vehicle report (MVR) with no serious motor vehicle issues in the past 3 years (accidents or otherwise; to be determined by the Program Director and Senior Manager); and then annually after hire

• Must have held a valid driver's license for at least 3 consecutive years and have a minimum of 3 years of licensed driving experience; 1 or more years of commercial truck driving experience strongly preferred

• Possess or ability to obtain current DOT physical card per state and federal regulations 

• Ability to obtain a safe food handling license (ServSafe)

• Previous customer service and/or grocery retail experience preferred

Knowledge and special skills: