Onboarding Coordinator- Part Time

Onboarding Coordinator (Part-Time | Remote) Location: Fully Remote, Open to Any Time Zone Schedule: Part-Time, up to 15 to 20 hours per week (Mondays required) Pay: Up to $24/hour Type: Temporary, approximately 3 months with potential to extend Overview We are looking for a detail-oriented and organized Onboarding Coordinator to support a growing healthcare organization on a part-time remote basis. This is a project-based role focused entirely on delivering a smooth and compliant onboarding experience for new hires across the country. If you have a strong HR or People Operations background, experience in healthcare, and are comfortable leading virtual orientations independently, this could be a great fit. Schedule Breakdown Mondays are required, virtual orientation days running approximately 4 hours including prep, orientation facilitation, and follow-up Tuesdays are the primary admin day for processing new hires starting the following week Wednesday through Friday are flexible for follow-up activities as needed Key Responsibilities Facilitate weekly virtual new hire orientations covering I-9 documentation, system access, benefits eligibility overview, time-off policies, and Q&A Coordinate pre-onboarding logistics including background checks, drug screens, and TB test follow-up with candidates ahead of weekly deadlines Enter approved new hires into the HRIS system and submit IT tickets to provision system access, email accounts, and login credentials Pull, verify, and file professional licenses for clinical staff including therapists, dieticians, LCSWs, APCs, and ACSWs, logging expiration dates in the credentials tracking system Send orientation welcome emails, calendar invites, and courtesy notifications to hiring managers and the People Ops team Log all new hire information across applicable tracking spreadsheets and maintain records in a shared Google Drive Monitor IT access post-start and follow up with the IT department to resolve any outstanding access issues Communicate start date changes to the recruiting team when candidates miss weekly processing deadlines Requirements Paychex experience is required, must be able to operate the system with minimal ramp-up Healthcare industry experience is required, particularly familiarity with clinical staff credentialing including LCSW, APC, ACSW, and similar licenses Comfortable conducting and leading virtual orientations independently on a weekly basis Highly organized with exceptional attention to detail and the ability to manage multiple concurrent new hire files and deadlines simultaneously Proficient in Google Drive and comfortable with basic spreadsheet data entry Strong written communication skills for both templated and customized email correspondence Comfortable working across multiple time zones No degree required, relevant experience will be considered Nice to Have Experience coordinating with IT departments for user provisioning Familiarity with professional license verification and tracking Background in high-volume, fast-paced HR or People Operations environments #J-18808-Ljbffr Vaco Recruiter Services