Accounts Payable Specialist PC#

Position Type:
Secretarial/Clerical/Accounts Payable

Date Posted:
5/29/2026

Location:
Silver Creek School Corporation Central Office

Date Available:
06/15/2026

Closing Date:
06/12/2026
Notice of Vacancy

Date : May 29, 2026 Deadline to Apply : June 12, 2026

Position : Accounts Payable Specialist PC# 11008


Location : Silver Creek School Corporation

Status : Full-Time

Beginning Date : June 15, 2026

Position Summary

The Accounts Payable Specialist is responsible for processing and maintaining accurate accounts payable records for the school corporation in accordance with corporation policies, state guidelines, and audit requirements. This position ensures timely payment of invoices, proper documentation of expenditures, and compliance with purchasing and financial procedures.

Essential Duties and Responsibilities

• Process vendor invoices, purchase orders, and payment requests accurately and timely.
• Verify approvals, account coding, supporting documentation, and budget availability prior to payment. Verifies check requests, and mileage and expense reports for signature, codes, and calculates totals.
• Prepare accounts payable checks, electronic payments, and related reports.
• Maintain vendor files,including Certificate of Insurance, tax exempt records, W-9 forms and contact information.
• Organizes fiscal year-end filing system. Sets up new fiscal year files.
• Assist with maintaining compliance with school corporation purchasing policies and audit requirements.
• Verifies account codes, percentages and vendor numbers.
• Review invoices for proper sales tax treatment and applicable exemptions.
• Communicate with vendors and staff regarding invoice questions, payment status, and discrepancies.
• Reconcile vendor statements and resolve outstanding issues.
• Maintain organized financial records and electronic documentation for audit purposes.
• Assist with annual financial audits and provide requested documentation.
• Monitor outstanding purchase orders and assist departments with purchasing procedures.
• Process employee reimbursements and travel claims in accordance with corporation policy.
• Assist with year-end closing procedures and accounts payable accruals.
• Maintain confidentiality of financial and employee information.
• Provide backup support for other business office functions as assigned.
• Perform other duties as assigned by the Treasurer or administration.

Qualifications

Education and Experience

• High school diploma or equivalent required.
• Previous accounts payable, bookkeeping, or school finance experience preferred.
• Experience with accounting software and Microsoft Office applications preferred.

Knowledge, Skills, and Abilities

• Knowledge of basic accounting principles and accounts payable procedures.
• Ability to maintain accurate and detailed financial records.
• Strong organizational and time management skills.
• Ability to meet deadlines and manage multiple tasks.
• Strong attention to detail and accuracy.
• Ability to communicate professionally with staff, vendors, and the public.
• Ability to maintain confidentiality and exercise sound judgment.
• Knowledge of Indiana school finance procedures and state reporting requirements preferred.

Physical Requirements

• Ability to sit for extended periods of time.
• Ability to operate standard office equipment.
• Ability to occasionally lift and carry office materials weighing up to 25 pounds.

Terms of Employment

• 260-day position
• Evaluated annually in accordance with board policy and administrative procedures.

Pay Scale

LEVEL (not reflective of years of service)

ACCOUNTS PAYABLE PURCHASING SPECIALIST

0

$43,980.15

1

$44,419.95

2

$44,864.15

3

$45,312.79

4

$45,765.92

5

$46,223.58

6

$46,685.82

7

$47,152.67

8

$47,624.20

9

$48,100.44

10

$48,581.45

11

$49,067.26

12

$49,557.93

13

$50,053.51

14

$50,554.05

15

$51,059.59

16

$51,570.19

17

$52,085.89