Academic Program Coordinator - Thrust Institute of Maintenance

Job Description

Job Description

Description:

The Academic Program Coordinator supports the day-to-day administration and coordination of training programs within a Federal Aviation Administration Part 147-approved Aviation Maintenance Technician School (AMTS). This role ensures students progress through the program in alignment with curriculum requirements, regulatory standards, and institutional expectations.

The Academic Program Coordinator serves as a central point of contact between students, instructors, operations, and student services, helping drive student success, maintain compliance, and ensure a well-organized and efficient training environment.

Program Coordination & Student Progression

• Track student progression through the A&P curriculum (General, Airframe, Powerplant) 
• Monitor attendance, academic performance, and completion of required competencies 
• Ensure students are meeting program milestones and graduation requirements 
• Identify at-risk students and coordinate support plans with instructors and leadership 

Scheduling & Academic Support

• Coordinate class schedules, instructor assignments, and lab/shop availability 
• Support efficient classroom and lab utilization across cohorts 
• Assist in managing capacity, start dates, and program pacing 

Compliance & Documentation

• Maintain accurate student training records in accordance with Part 147 requirements 
• Ensure documentation aligns with FAA standards, including hours tracking and competency completion 
• Prepare and support audits, including FAA inspections and internal compliance reviews 
• Assist with maintaining Training Course Outlines (TCOs) and supporting documentation

Student Experience & Communication

• Serve as a primary point of contact for students regarding schedules, program expectations, and progression 
• Provide clear guidance on program requirements, testing timelines, and next steps 
• Partner with Student Services and Admissions to support onboarding and retention efforts 

Testing & Certification Coordination

• Assist in coordinating student readiness for FAA written, oral, and practical exams 
• Track eligibility for testing and ensure required documentation is complete 
• Support communication with Designated Mechanic Examiners (DMEs), if applicable 

Cross-Functional Collaboration

• Work closely with: 
  • Site Lead & Instructors (daily program delivery) 
  • Admissions (enrollment and cohort planning) 
  • Student Services (retention and support) 
  • Leadership (program performance and reporting) 
• Support continuous improvement initiatives related to curriculum delivery and student outcomes

Qualifications

• 2+ years of experience in program coordination, education, operations, or administrative roles 
• Strong organizational and time management skills 
• High attention to detail, especially in recordkeeping and compliance 
• Excellent communication and interpersonal skills 
• Proficiency with spreadsheets, student information systems, and scheduling tools 
• Experience in an aviation maintenance environment or technical training school preferred
• Familiarity with FAA Part 147 regulations and AMTS operations preferred
• Experience working with A&P students, instructors, or maintenance teams preferred